Project Payroll Administrator Jobs

•Other duties and responsibilities as assigned.

•Excellent verbal and written communication skills;

•Strong organizational skills and the ability to multitask;

•Previous experience in an administrative role is a definite asset.

•Hourly rate to be discussed based on qualifications.

We are currently seeking a Project Administrator to join our team in Whitefish, Ontario.

Fantastic market leading Pension scheme

Excellent employee health and wellbeing services including an Employee Assistance Programme

Exceptional starting annual leave entitlement, plus bank holidays

Additional paid closure over the Christmas period

Local and national discounts at a range of major retailers

Enquiries about the vacancy, shortlisting and interviews:

Coordinates efforts between the payroll department and other departments such as Human Resources, Finance, and Benefits to ensure accurate employee data.

Working knowledge of PC based Microsoft applications for business and ADP software experience is preferred.

Bi-weekly download payroll reports and save in the appropriate folders and send to division controller/finance analyst for processing.

Setup new taxing jurisdiction based on state/local requirements.

Must possess strong organizational skills

Maintains records of employee wage orders and employee wage verifications.

Canadian Taxes knowledge and experience is mandatory

Pay rate: $25 - $30/hour, depending on experience

Free access to our Aspire Academy for continuing professional education

Medical and dental benefits once qualified

Monitor, reconcile, and maintain GL accounts, encompassing cash, bank reconciliation, accrued liabilities, and more

Manage GST/PST returns and remittances

Detail oriented with excellent organization and time management skills

We Offer The Following Benefits

Manage 90 Day and Annual Performance Evaluations for all employees.

Minimum 2 years payroll and/or accounting experience.

Experience with a company with 500+ employees.

Excellent written and verbal communication skills.

Basic accounting knowledge obtained through experience or education

Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.

At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment

Advanced Excel and MS Project skills

Ensure project close-out procedures are completed on a timely basis

Provide support to your team with meeting coordination and submission of expenses

Maintain records of employee attendance, leave and benefit entitlements

Complete forms, documentation, and reports for administration of benefits such as pension plan and extended health

Communicate with employees about payroll matters and benefits plans

Possess sound judgment, planning, and exceptional organizational skills

Excellent problem identification and resolving skills

Prior payroll experience and payroll designation (PCP or equivalent)

Excellent attention to detail, data entry, time management and organizational skills

Knowledge, Skills, Abilities and Competencies:

Minimum 2-3 years full cycle experience with payroll of 500+ employees

PCP certification would be an asset

Experience with Workday Payroll, preferred

Computer literacy, including effective working skills of MS Word, Excel and e-mail required.

Manage all payroll deadlines and monthly payroll tasks

Prepare payroll reports and provide monthly payroll data in journal format to finance for processing

Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance

Provide support to any project related activities from Finance and HR

Provide support to Finance with reporting and audit queries

Manage all payroll correspondence and act as a point of contact for all escalated payroll queries

Manage all payroll deadlines and monthly payroll tasks

Prepare payroll reports and provide monthly payroll data in journal format to finance for processing

Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance

Provide support to any project related activities from Finance and HR

Provide support to Finance with reporting and audit queries

Manage all payroll correspondence and act as a point of contact for all escalated payroll queries

Excellent organization and realistic time management skills.

Perkopolis Membership - exclusive managed discount, reward, and benefits programs.

Reconciles taxable benefits between payroll and the vendor invoices.

Knowledge of rules surrounding confidentiality, information governance and data protection.

Able to demonstrate clear and concise written and verbal communication skills.

Extended Health and Dental Benefits

Manage all payroll deadlines and monthly payroll tasks

Prepare payroll reports and provide monthly payroll data in journal format to finance for processing

Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance

Provide support to any project related activities from Finance and HR

Provide support to Finance with reporting and audit queries

Manage all payroll correspondence and act as a point of contact for all escalated payroll queries

Job costing, tracking and contract management

Knowledge of appropriate software including: QuickBooks (3-5 Years), Advanced skills in Microsoft Word and Excel are a must

Previous experience in the construction industy is considered an asset

5+ years of full-cycle bookkeeping and administrative experience preferred

Provides administrative support to ensure efficient operation of office

Accounts Payable & Accounts Receivable

Work in an industry that benefits children, parents and schools

Accurate and timely processing of semi-monthly payroll for both Canadian and US employees, including salary calculations, benefits, and deductions.

Collaborating with the Director of Finance and Admin and the payroll service provider to ensure the seamless payment of statutory deductions.

Responsible for benefits administration and onboarding and offboarding of employees in the HRIS system.

3+ years of experience in processing payroll, preferably with exposure to both US and Canadian payroll practices.

Hands-on experience with ADP as a payroll and HRIS system would be considered an asset.

Exceptional time management and organizational skills

2-4+ years of related experience is required

Strong experience with PO’s, expenses, invoice processing, and accruals

Experience with Yardi is an asset

Ability to manage multiple priorities with competing timelines

Fluency in French and English is a requirement

- experience in organization and maintenance of presentation centre office.

Real estate: 1 year (required)

Proficiency in SALES FORCE, AVESDO,DocuSign, Microsoft Word, Excel and Outlook required;

- preparation of preconstruction real estate agreements of purchase and sale, schedules, amendments and legal documentation.

- preparation and distribution of daily/weekly marketing and sales reports as required.

- and any other related administrative tasks.

Ability to manage fast-paced environment and prioritizing workload

Running reports on project costs etc.

Accounting background is an asset

A university degree in relevant discipline

What you need to succeed:

What you need to do:

Strong data entry skills, with attention to both speed and accuracy.

Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled.

Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders.

3+ years of payroll/related experiences preferred.

Excellent computer skills, particularly in the use of spreadsheet software, with the ability to manipulate data for analytical purposes.

Effective oral and written communication skills.

Strong data entry skills, with attention to both speed and accuracy.

Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled.

Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders.

3+ years of payroll/related experiences preferred.

Excellent computer skills, particularly in the use of spreadsheet software, with the ability to manipulate data for analytical purposes.

Effective oral and written communication skills.

Full benefits + profit sharing

Ensures that all vendor invoices include all required information to process payment including cost code, approval by the Project Manager, etc.

Post-secondary education in accounting, payroll or related field

2+ years experience in payroll

Knowledge of the construction industry and the unionized environment is an asset

Excellent interpersonal and organizational skills