Project Administrator Jobs

Welcome to Kasian, where over 38 years of design excellence have sparked a passion for transforming ordinary spaces into extraordinary experiences. Our passion is strengthening connections between people and places by creating built environments that inspire and improve lives. With offices across Canada, we leverage the experience of our 230+ Kasian team members to deliver innovative and unique design solutions in multiple market sectors: commercial, workplace, healthcare, senior living, industrial and public.

The Opportunity

We have an opportunity in our Langley office for a Project Administrator to join our team. This position will take your finance and administration experience in the design realm to the next level. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.

Here's what you’ll be doing at Kasian

• Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
• Regularly update project budgets
• Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
• Provide support to your team with meeting coordination and submission of expenses
• Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
• Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
• Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
• Ensure project close-out procedures are completed on a timely basis

Current Skills/Experience/Education

• Basic accounting knowledge obtained through experience or education
• At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment
• Ability to speak Punjabi is an asset.
• Advanced Excel and MS Project skills

Key Attributes

• An excellent communicator
• Extremely organized and can organize others
• Someone who takes initiative and is proactive; following timelines and meeting deadlines are instinctive
• Able to work effectively both independently as well as part of a team
• Able to develop solid working relationships both internally and with clients, consultants, and contractors
• Able to multitask and prioritize

This opportunity is an exceptional career fit for a candidate with long-term ambitions to contribute to one of Canada’s top architectural practices. If you are looking to be part of a progressive environment and deliver innovative projects, we’d like to hear from you. Also, please feel free to submit your resume to [email protected]