Project Administrator - Leading Industry Pay

We are seeking a hardworking Project Administrator to join our elite team at University of Toronto in Toronto, ON.
Growing your career as a Full Time Project Administrator is a terrific opportunity to develop necessary skills.
If you are strong in project management, attention to detail and have the right determination for the job, then apply for the position of Project Administrator at University of Toronto today!
Description
About us: University Planning, Design and Construction provides the University with support through two key services : Campus & Facilities Planning and Project Management, Design and Engineering and Project Development.The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects. Your opportunity: The Project Management department is responsible for construction and renovations on all three campus and for other University-owned properties in the City of Toronto, York Region and Haliburton County. The Project Administrator is required to facilitate the timely flow and accurate processing of documentation related to construction projects including certificates of payments, invoices, purchase orders, and hold back releases. The Project Administrator is also responsible for preparing letters of award, and providing assistance when required with furniture installations and other deliveries. Travel to other buildings on St. George campus when necessary.
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline
Your Responsibilities Will Include

• Preparing and posting journal entries
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Acting as the first point of contact for vendor enquiries
• Preparing service orders
• Maintaining filing system
• Identifying non-compliance cases and escalating for review
• Verifying the accuracy of invoices

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of education and/or related experience.
• Advanced skill in the use of MS Word templates, Office 365 products and Adobe Acrobat
• Experience managing a high volume of documents
• Experience balancing competing deadlines and changing priorities
• Experience working in SAP or other comparable financial software systems.
• Minimum three years of related experience
• Experience working with contracts, agreements or terms and conditions.

Assets (Nonessential)

• Knowledge of institutional/commercial construction phases, documents and terminology.
• Experience in a Construction environment preferred
• Experience with Accounts Payable preferred

To Be Successful In This Role You Will Be

• Possess a positive attitude
• Proactive
• Responsible
• Multi-tasker
• Organized
• Meticulous
• Communicator

Note: This is a two (2) year term position
Closing Date: 07/27/2023, 11:59PM ET
Employee Group: USW
Appointment Type : Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone
USW Pay Band 08 -- $56,514 with an annual step progression to a maximum of $72,271. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Lucy Katehos
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Benefits of working as a Project Administrator in Toronto, ON:

• Attractive packageCompetitive Pay
• Career Growth Potential
• Rapid Progression