Project Administrator Jobs

Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
The Project Administrator is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the Project Manager, Project Coordinator, Estimator and Superintendent.
This position is based in the Richmond, BC office. Positions may be site based as required.
Responsibilities

• Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
• Process all change management documentation in applicable systems, always ensuring accuracy.
• Attend meetings and record and distribute minutes of meeting.
• Maintain effective communications to ensure all stakeholders are informed and up to date
• Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
• Assist with Operations and Maintenance (O&M) Manuals at closeout.
• Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
• Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
• Maintain organized project files in accordance with company’s Project File Structure.

What We Are Looking For

• Superior computer skills in Microsoft Office Word, Excel, and Power Point
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
• Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint
• Superior interpersonal, organizational, and analytical skills
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail
• Ability to forge, grow and maintain positive relationships with multiple groups
• Minimum 3 years’ administrative experience
• Ability to learn and adapt to changing systems, technology, and procedures
• Confident, detail orientated, enthusiastic and positive team player
• Previous construction experience considered an asset
• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Strong written and oral communication skills
• Ability to work within tight deadlines and prioritization of work to achieve them
• Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.