Construction Project Administrator Jobs

In a Snapshot

Govan Brown is looking for a Project Administrator to join its Projects team. As a Project Administrator, you will effectively execute construction projects, with the primary responsibility of managing and maintaining the flow of files and documents. This is an exciting opportunity to interact with people in a fast-paced environment while leveraging your ability to remain flexible, proactive and efficient with a high level of professionalism.

The Opportunity

• Assemble and prepare documents of a complex nature i.e., RFQs, subcontractor purchase orders and contracts, drawing packages.
• Liaise and follow up with designers and sub-contractors to obtain required information, such as change orders, estimates and close-out documentation.
• Ensure construction project files and documents are prepared, shared, and logged with a high level of accuracy and within required timeframes.
• Provide regular project status updates to the Project Managers and Project Manager Assistants.
• Setup and maintain accurate project information and data in our computerized project management system (CMiC).
• Obtain and assemble project close-out documentation, including as-built drawings, manuals, warranties, building permit etc.
• Play a key role in the tender process.
• Provide top notch service to clients, suppliers and other stakeholders by responding professionally and with a sense of urgency.
• Perform a range of administrative services through all phases of our projects, from start-up through construction and close-out.

Desired Skills & Experience

• 3+ years of experience providing construction administrative support to a team
• Ability to work under minimal supervision / direction as well as part of a team, sharing information with others
• Positive spirit with a “get ‘er done” attitude
• Self- motivated to take initiative and work in a fast-paced environment, handling competing demands.
• University or College degree / diploma.
• Experience in the commercial construction industry.
• Tech savvy in Microsoft Office suite and project management software. Able to learn new programs quickly.
• High level of professionalism when communicating via email and on the phone
• Confidence and moxie to interact and maintain strong relations with clients, designers, subcontractors and peers.

We thank all applicants for their interest, however only candidates selected for interviews will be contacted.