Payroll Administrator Jobs

Our client is growing and therefore they are adding a person to their payroll team. They have 1200 employees that are a combination of salaried, union, and non-union staff. Ideally looking for a more senior Payroll Administrator to support the Payroll Manager with more complex tasks.

Responsibilities:

• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
• Collaborate with the Finance and HR department to ensure pay and personnel records are accurate and up to date.
• Implement salary increases, bonuses, and commissions, in accordance with the instructions given.
• Prepare analysis and/or reports as required by the manager.
• Provide internal and external Customer Service excellence.
• Follow all workplace safety policies and compliance regulations and participate in identifying hazards.
• Assist in the administration of employee programs (e.g., health benefits, stock option plans, etc.).
• Other duties as assigned by the manager.
• Assist in the preparation and administration of payroll for all employees, while auditing payroll processing reports for accuracy.
• Prepare journal entries and forms, such as records of employment, income tax forms, and remittances. Perform off-schedule payments, such as replacement cheques, termination pays, lump sum payments
• Assist others on the team to ensure successful payroll.
• Comply with all rules and regulations, protocols, and established metrics.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Resolve payroll discrepancies by collecting and analyzing information. Provide payroll information by answering questions and requests.
• Ensure that all salaries are paid accurately and in a timely fashion to all employees, contractors, and other parties.
• Ensure all paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., employee file paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.

Qualifications:

• Must be able to handle confidential information in an ethical and professional manner.
• Strong safety mindset
• Attention to detail.
• Needs to be responsible, accountable, and dependable.
• Demonstrates strong communication skills both verbally and written.
• Strong work ethic and positive team attitude
• Proficient in Microsoft Excel, Avanti, and Epicor is an asset along with the ability to quickly learn. new computer applications
• Certification is an asset.
• Minimum 5 years experience in a payroll position.
• Relevant Post Secondary Education in Accounting, and/or Payroll Compliance Practitioner (PCP)
• Experience dealing with year-end audits, income tax reporting, account reconciliations and various government remittances is also required.
• Strong knowledge of payroll systems, internal controls, and policies.
• Effective organizational and time management skills.