Office Administrator Jobs

Our client from the construction industry is looking for an Office Administrator. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing adminstrative and accounting duties.

Main Duties and Responsibilities:

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Record and keep track of all money that flows in and out of a company
• Bookkeeping
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Accounts receivable and accounts payable
• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Organize and enter invoice information, spending reports, and taxes for employer

Skills and Qualifications:

• Excellent written and verbal communication skills
• 3+ years of experience in an administrative role reporting directly to upper management
• 3+ years of bookkeeping experience
• Quickbooks experience is a must
• Ability to multi-task and handle various requests from different employees at the same time.
• Construction industry experience is an asset
• Outstanding organization and time management skills
• Ability to wear multiple hats
• Experience using Microsoft Excel, Word and Outlook