Maintenance Office Administrator, Playland

Maintenance Office Administrator, Playland

Full-Time (12–18-month Maternity Leave Coverage)

Wage & Paygrade: $28.36/hr. (PG160) plus Benefit Allotment.

Date Posted: September 3 rd, 2023

Who We Are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 113-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15 day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

Our Ideal candidate provides administrative support to the Playland Facilities and Ride Maintenance Department, ensuring that documentation pertaining to shipments, conducted maintenance, and staff competencies are accurately maintained and recorded. The Maintenance Office Administrator ensures administrative compliance with Technical Safety BC and administers the CMMS Platform, including the development of inspection schedules, completion of regulatory documentation, and maintenance of the resource library. A further period of up to one (1) year is required in the position to become familiar with ASTM Standards and Mobaro CMMS Maintenance planning procedures and systems.

Why join our Team?

• Opportunity for free or discounted tickets to shows, events, sports games, and much more
• Flexible work environment
• Opportunity to create lasting memories and friendships!
• Competitive compensation package
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Exhilarating and fun-loving culture

What will you do this year?

In your role as a Maintenance Office Administrator, your primary accountabilities will be to:

• Provide general reception services and ensure that contractors entering the site have completed the sign-in process
• Purchase supplies in accordance with departmental procedures and corporate policies
• Liaise with vendors to ensure regular services are being carried out in conjunction with existing contracts.
• Provide supporting bookkeeping services to process invoices, compile financial reports and input budgets
• Maintain inventory of office supplies for the Playland Operational team and reorder as required
• Performs other related duties as required
• Provide general administration support for the Playland Facilities & Ride Maintenance Department
• Assist with the administration of the Grounds Maintenance Department, including providing support with scheduling and staff communication
• Input and verify hours for seasonal staff base, ensuring alignment with CUPE 1004 Collective Agreement

What else?

• Ability to function with minimal supervision in a shop environment.
• Experience in accounting practices and/or procurement is preferred
• Must have great communication skills and the ability to assist internal and external clients over the phone and in-person.
• Must have an acute attention to detail, excellent time management skills, strong organizational skills, and an ability to work in a busy environment while managing priorities.
• Must be capable of reading, writing, and speaking English for the purposes of written or oral instructions, timesheets, and documentation of work.
• Candidates must undergo a Criminal Record Check.
• Must have proficient skills and working knowledge of MS Office (MS Word, MS Excel, Outlook, Teams, PowerPoint)
• Minimum two (2) years recent related experience in an administrative capacity.
• Must possess an understanding of payroll, invoicing, and budgets.
• Must have successful completion of Grade 12 or an equivalent combination of education and experience
• Must be available to work weekends during the Playland operating season

Who are you?

• Methodical
• Organized
• Committed to striving for excellence
• Proactive
• Skillful communicator
• Critical thinker

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Preference will be given to candidates who submit their resume/cover letter before Sunday, September 24. We look forward to hearing from you!

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at [email protected] .