Schools Payroll Administrator Jobs

Work closely with the Admissions Advisor, Writing Coordinator, and Client Service Manager, to ensure that all the deliverables are met.

Demonstrate knowledge of the Canadian (and International) Independent Schools admissions process.

Previous student and/or work experience in a local private/independent school is considered an asset.

A quick learner with strong problem-solving skills and self-motivation.

An effective communicator that possesses strong writing and verbal communication skills.

Liaise between the KEY Admissions team and Client Services team to ensure that the Company’s admissions processes are followed.

Coordinates efforts between the payroll department and other departments such as Human Resources, Finance, and Benefits to ensure accurate employee data.

Working knowledge of PC based Microsoft applications for business and ADP software experience is preferred.

Bi-weekly download payroll reports and save in the appropriate folders and send to division controller/finance analyst for processing.

Setup new taxing jurisdiction based on state/local requirements.

Must possess strong organizational skills

Maintains records of employee wage orders and employee wage verifications.

Canadian Taxes knowledge and experience is mandatory

Pay rate: $25 - $30/hour, depending on experience

Free access to our Aspire Academy for continuing professional education

Medical and dental benefits once qualified

Monitor, reconcile, and maintain GL accounts, encompassing cash, bank reconciliation, accrued liabilities, and more

Manage GST/PST returns and remittances

Detail oriented with excellent organization and time management skills

We Offer The Following Benefits

Manage 90 Day and Annual Performance Evaluations for all employees.

Minimum 2 years payroll and/or accounting experience.

Experience with a company with 500+ employees.

Excellent written and verbal communication skills.

Maintain records of employee attendance, leave and benefit entitlements

Complete forms, documentation, and reports for administration of benefits such as pension plan and extended health

Communicate with employees about payroll matters and benefits plans

Possess sound judgment, planning, and exceptional organizational skills

Excellent problem identification and resolving skills

Prior payroll experience and payroll designation (PCP or equivalent)

Excellent attention to detail, data entry, time management and organizational skills

Knowledge, Skills, Abilities and Competencies:

Minimum 2-3 years full cycle experience with payroll of 500+ employees

PCP certification would be an asset

Experience with Workday Payroll, preferred

Computer literacy, including effective working skills of MS Word, Excel and e-mail required.

Manage all payroll deadlines and monthly payroll tasks

Prepare payroll reports and provide monthly payroll data in journal format to finance for processing

Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance

Provide support to any project related activities from Finance and HR

Provide support to Finance with reporting and audit queries

Manage all payroll correspondence and act as a point of contact for all escalated payroll queries

Manage all payroll deadlines and monthly payroll tasks

Prepare payroll reports and provide monthly payroll data in journal format to finance for processing

Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance

Provide support to any project related activities from Finance and HR

Provide support to Finance with reporting and audit queries

Manage all payroll correspondence and act as a point of contact for all escalated payroll queries

Excellent organization and realistic time management skills.

Perkopolis Membership - exclusive managed discount, reward, and benefits programs.

Reconciles taxable benefits between payroll and the vendor invoices.

Knowledge of rules surrounding confidentiality, information governance and data protection.

Able to demonstrate clear and concise written and verbal communication skills.

Extended Health and Dental Benefits

Manage all payroll deadlines and monthly payroll tasks

Prepare payroll reports and provide monthly payroll data in journal format to finance for processing

Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance

Provide support to any project related activities from Finance and HR

Provide support to Finance with reporting and audit queries

Manage all payroll correspondence and act as a point of contact for all escalated payroll queries

Job costing, tracking and contract management

Knowledge of appropriate software including: QuickBooks (3-5 Years), Advanced skills in Microsoft Word and Excel are a must

Previous experience in the construction industy is considered an asset

5+ years of full-cycle bookkeeping and administrative experience preferred

Provides administrative support to ensure efficient operation of office

Accounts Payable & Accounts Receivable

Work in an industry that benefits children, parents and schools

Accurate and timely processing of semi-monthly payroll for both Canadian and US employees, including salary calculations, benefits, and deductions.

Collaborating with the Director of Finance and Admin and the payroll service provider to ensure the seamless payment of statutory deductions.

Responsible for benefits administration and onboarding and offboarding of employees in the HRIS system.

3+ years of experience in processing payroll, preferably with exposure to both US and Canadian payroll practices.

Hands-on experience with ADP as a payroll and HRIS system would be considered an asset.

Strong data entry skills, with attention to both speed and accuracy.

Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled.

Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders.

3+ years of payroll/related experiences preferred.

Excellent computer skills, particularly in the use of spreadsheet software, with the ability to manipulate data for analytical purposes.

Effective oral and written communication skills.

Strong data entry skills, with attention to both speed and accuracy.

Ensure all payroll and benefit-related accounts are timely and accurately reviewed and reconciled.

Perform various payroll related activities to support the business such as internal/external reporting requirements for various stakeholders.

3+ years of payroll/related experiences preferred.

Excellent computer skills, particularly in the use of spreadsheet software, with the ability to manipulate data for analytical purposes.

Effective oral and written communication skills.

Full benefits + profit sharing

Ensures that all vendor invoices include all required information to process payment including cost code, approval by the Project Manager, etc.

Post-secondary education in accounting, payroll or related field

2+ years experience in payroll

Knowledge of the construction industry and the unionized environment is an asset

Excellent interpersonal and organizational skills

Proven and demonstrated experience processing full-cycle payroll and benefits programs.

Minimum 3 years’ experience processing full cycle payroll

Demonstrated in-depth knowledge of payroll plans, payroll systems/software, relevant tax regulations, procedures, and processes.

Good communication skills demonstrated customer service focus with the ability to respond efficiently and effectively to inquiries.

Analytical skills to review, assess, and summarize information from payroll systems to incorporate into analysis and reports.

Payroll Compliance Practitioner (PCP) designation through the Canadian Payroll Association required.

Knowledge of Canada payroll requirements

What Desired Skills & Experience You'll Bring

Communicate with assigned GBU finance staff regarding labour/payroll issues

Knowledge of Canadian provincial labour/overtime laws

3+ years of experience in a payroll administrator role

Experience with WorkDay a strong asset

Strong knowledge of payroll processes and procedures

Experience processing payroll for large employee counts (400+)

Strong organization, communication, and problem- solving skills

Previous experience within the trucking or freight forwarding industry is an asset

Open and sort driver log sheets daily

Validate driver log sheet information and calculate payable amounts per the collective agreement

Effective organizational and time management skills.

Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.

Collaborate with the Finance and HR department to ensure pay and personnel records are accurate and up to date.

Assist in the administration of employee programs (e.g., health benefits, stock option plans, etc.).

Prepare analysis and/or reports as required by the manager.

Other duties as assigned by the manager.

Upload hours from the time management software to the payroll system

To be considered for this role, our client is looking for someone with the following skills/qualifications;

Assist in completing year-end reporting requirements, Worker compensation, and reconciliations

Ad hoc duties as required and support to other Payroll Clerks

2+ years' experience working in a high-volume payroll processing role (ideally for US employees)

Experience with Workday or another cloud based payroll software