Jr & Intermediate Project Coordinator (Mechanical)

Job Overview:

Reporting to the General Manager, the Project Coordinator is responsible for the coordination of assigned Commercial, Institutional and/or District Energy mechanical contracts.

In the course of his/her duties the Project Coordinator provides assistance in the company’s processes and procedures of contract fulfillment and assists with limited administrative functions in a professional and personable manner. Under the Project Manager’s general direction, the Project Coordinator carries out functions within limits imposed by the Manager while ensuring that the company’s goals for service, honesty, and reliability are met and exceeded.

To be successful, the Projects Coordinator must possess a positive attitude, have good communication skills and display a willingness to learn. He/she will be part of a team which is strongly customer focused that promotes a safe, positive work environment.

Role and Responsibilities:

• Provide assistance to field staff to ensure our processes meet customer expectations.
• Obtain & compile maintenance manual information as required.
• Take regular dated photographs of progress on the jobsite & keep in a job specific electronic file.
• Prepare & update project mechanical schedules in Microsoft Project
• Conduct regular jobsite visits in order to keep site documents current.
• Keep current on new products and services to ensure the company stays on the leading edge of technological advances.
• Review, stamp and process shop drawings.
• Keep the Manager apprised of his/her day to day activities and information flow by verbal reports and copies of transmittals, RFQs, quotes, faxes, etc.
• Perform the functions of the Construction Quality Control (CQC) Systems Manager on assigned projects in accordance with the companies Quality Control Program.
• Record & issue Minutes of Meetings from site meetings with Project Managers review & approval.
• Estimate change notices/familiarize with estimating procedures.
• Coordinate & follow up on project close out requirements.
• Set up and maintain shop drawing logs & binders.
• Coordinate approved change orders with our staff, suppliers & subtrades.
• Track & log incoming/outgoing plans & specifications.
• Ensure all paperwork is handled in a timely and efficient manner.
• Review, process & log requests for information (RFIs).
• Review & follow-up on purchase orders & back orders

Skills, Experience, and Education Requirements:

• Possess the ability to read and interpret construction drawings and specifications.
• Able to work both independently and as part of a team.
• Proficient Skills in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
• Experience with Procore and Accubid Enterprise is preferred.
• Excellent English oral and written communication skills.
• A minimum of 2 years’ experience in mechanical experience in the construction industry preferred.
• Well organized with the ability to prioritize workload to meet deliverables and customer expectations
• Well-developed problem solving skills with the ability to find solutions and incorporate them into existing practices as needed.
• Possess Class 5 Driver’s License.
• Successful completion of post-secondary Mechanical Engineering program or equivalent preferred.

Division 15 Mechanical is an equal employment opportunity employer. We thank you for your interest in working for Division 15 Mechanical. Only candidates selected for an interview will be contacted.

Please note that we are currently unable to consider international applicants. Canadian Citizenship\Residency and/or a Canadian Work Permit is required for this position.