Office Administrator Jobs

SUMMARY:
Are you a problem solver, a solution seeker, have a dynamic personality, are flexible in daily tasks? Do you enjoy a fast paced environment with a variety of work which supports a growing organization? If so, this position is for you!
Under the direction of the Director, HSE, the Office Administrator provides administrative support and assists with health and safety, document control and marketing activities within Morgan Construction.
RESPONSIBILITIES:

• Assist in internal/ external marketing activities including social media, website maintenance, preparation proposal and project bid requests
• Assist with document processing of electronic files including creation, editing and complete final verifications in both using O365 software
• High level of proficiency with Office 365 programs
• Maintain and track incidents and corrective actions
• Assist with the continuous improvement and development of records management standards.
• Must have excellent communication, written, and organizational skills
• Prepares weekly reports, meeting minutes and other documents in an effective and accurate manner
• Outside the box thinker who helps seek innovative solutions
• Inputs data, and conducts quality assurance of incident reports and various documentation
• Assist in developing of internal courses in the Learning Management System (LSM)
• Prepares weekly reports, and other documents in an effective and accurate manner
• Detailed and able to edit documents to maintain high corporate standards
• Superior analytical and problem solving skills
• Performs additional duties as required
• Supports daily HSE, Documental Control and Marketing requests and queries
• Assist with editing and processing documents in both Word and Excel formats
• Inputs data, and conducts quality assurance of incident reports and various documentation
• Provides administrative support to multiple departments (HSE, Document Control, Marketing)

Knowledge, Skills & Abilities

• Outside the box thinker who helps seek innovative solutions
• Superior analytical and problem solving skills
• High level of proficiency with Office 365 programs
• Detailed and able to edit documents to maintain high corporate standards
• Results oriented with the ability to multi-task, and adhere to deadlines and changing priorities
• Must have excellent communication, written, and organizational skills

Requirements

• Required: High School Diploma, with 4 years of administrative experience. Exposure to the Health and Safety, Document Control and Marketing areas would be an asset
• Preferred: Health and Safety Administration (HSA), Marketing or related Business courses
• A minimum of 2 years in the oil/gas or road building construction industry would be an asset

Benefits

• Competitive wages and benefits starting immediately
• Dynamic team environment
• Ongoing training and development opportunities
• Paid vacation