Office Administrator Jobs

We are seeking a driven and self-motivatedOffice Administratorto join our Business Support team. This individual is an energetic professional who doesn't mind wearing multiple hats. You should be experienced in handling a wide range of administrative duties and able to work independently with little or no supervision.

Responsibilities & Duties

• Perform Accounts Payable (verifying and coding of invoices) & Accounts Receivable (preparing invoices and collections)
• Prepare work orders, purchase orders, quotes, etc.
• Receive and manage all in-bound/out-bound mail, couriers, and deliveries
• Assist with inventory management, shipping / receiving parts, support stocking of service vehicles with parts and re-stocking inventory, assist with warranty claims, and parts quotes and counter sales
• Answer, screen, and forward incoming phone calls in a timely manner
• Monitor, order and maintain inventory levels for stationery, office supplies/equipment
• Payroll Data Entry including entering timesheet hours accurately on a daily basis
• Perform other duties and special projects as required
• Greet all visitors in a positive & professional manner, determine nature of business, and direct to the appropriate personnel

Experience and Training Requirements Required

• Tech savvy with variety of software and apps
• Strong interpersonal skills
• Expertin MS Office Suite (SharePoint, MS Teams, Outlook, etc.)
• 3+ years’ experience in an office administrative or office management role

Asset

• Certificate or Diploma in Office/Business Administration
• Experience working with Accounting software and SharePoint
• A background in construction or oilfield industry

Knowledge, Skills and Abilities

• Ability to be organized, prioritize tasks, and manage changing priorities and processes
• Excellent customer service minded with a high level of professionalism
• Strong analytical, accuracy, attention to detail and problem-solving skills
• Critical thinking; proposing solutions and contingency plans as needed rather than simply completing tasks
• Excellent communication skills both verbal and written

Prime Boiler Services Ltd.is a family-owned Alberta business, which has become a symbol of trust and quality in building, servicing, and renting high-performance boiler systems. Behind our symbol lies an experienced team of professionals who are committed to supporting our clientele’s success by providing the best steam and heating solutions.

Please apply in confidence.Prime Boiler Services is an equal opportunity employer and encourages applications from all qualified individuals. We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

Job Type: Full-time

Benefits:

• Company events
• Life insurance
• Extended health care
• Paid time off
• Dental care
• Disability insurance
• On-site parking
• Casual dress
• Employee assistance program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Nisku, AB T9E 7V7: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person

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