Hr And Payroll Coordinator

Alberta University of the Arts, 1407 14 Avenue NW, Calgary, Alberta, CanadaReq #325

Monday, July 24, 2023

Do you believe in the power of ideas, possibility, and in building community?

Alberta University of the Arts (AUArts)is looking for aHuman Resources & Payroll Coordinatorto provide client services in the areas of general HR inquiries, employee records, onboarding, casual hiring and assists with recruitment, compensation, and labour relations initiatives.

This is a permanent full-time position starting September 2023. Hours of work are 35 hours per week.

Why AUArts?

Alberta University of the Arts rests on the traditional Treaty 7 Territories of the Blackfoot people and in the spirit of our collective effort to promote reconciliation, we acknowledge the traditional territories, the oral and visual practices of the Blackfoot Confederacy, which includes Siksika, Piikani and Kainai, the Tsuut’ina, the Stoney Nakoda First Nations (Bearspaw, Chiniki and Goodstoney), Metis Nation Region III, and all those who make their homes in the Treaty 7 Region of Southern Alberta.

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

The Alberta University of the Arts offers its 1,100 students studio-based programming that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. It has deep roots in Calgary’s creative community and will soon be celebrating its centennial.

The Opportunity

Competition #2324-JL-ET-02

Reporting to the Manager, Human Resources, the HR & Payroll Coordinator will have accountability for managing processes such as the time and attendance administration, employee programs, maintaining HR metrics and representing Human Resources on committees, as assigned.

The HR & Payroll Coordinator assists with hourly and salary payroll administration and reporting.

As a member of the Human Resources team, this role will participate in, and take various roles in process improvements, projects, and special initiatives such as supporting research, analysis, executive recruitment and/or bargaining, as well as acting as a champion for the integration of equity, diversity, and inclusion initiatives.

Key Responsibilities:

HR Client Services

• Provide initial, front-line support by answering phone & email inquiries, providing information to internal and external clients, and referring to HR team members for further consultation.
• Assist team members in recruitment, including job screening, reference checks, document review, completing onboarding tasks and records management.
• Coordinate all casual hiring, including consultation with management and selection.

HR Program Administration

• Represent HR on various committees, advising of recommendations and improvements.
• Administer time and labour for all employee leaves and programs, such as general illness, flex time, vacation and overtime banks, including data entry, monitoring and reporting risks and trends.
• Support employee programs such as training, recognitions, wellness and social programs to support employee engagement, maintaining records and updating process documentation.

Payroll & Benefit Support

• Assist with benefits and pension administration which includes employee profile set-up and maintenance, report generation, and leave of absence tracking.
• Provide payroll backup duties and assistance to produce a semi-monthly payroll as required.
• Assist with semi-monthly payroll administration duties such as processing timesheets, producing pay period reports, and remittance notifications.

Projects & Initiatives

• Assist with employee relations and process reviews, provide feedback and recommendations.
• Lead internal unit process improvement projects under the direction of management.
• Participate in HR projects as team member, providing support, benchmarking, document review and other duties as assigned.

Qualifications:

The following qualifications have been determined to promote likelihood of

success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

• Demonstrated experience in payroll and salary administration is preferred
• Proficient in Office 365
• Demonstrated experience in building collaborative relationships
• Demonstrated experience in providing client service
• Knowledge of relevant legislation and human resources best practices
• Degree in Human Resources, Management or related field
• 2-3 years experience in Human Resources, payroll, or administrative role
• Demonstrated experience in HRIS management is an asset (Ceridian/Dayforce preferred)

The salary range is established to be between$50,000 - $57,000CAD per annum and will be negotiated based on the candidate’s skills and experience

What We Offer

• Annual vacation starting at 24 days, Personal days, and other types of leave
• Paid time off over the University closure from December 24 – 31
• Flexible / hybrid work arrangements
• Comprehensive benefits package including pension and health spending account

How to Apply

Applications must be submitted as a single PDF document and include:

• Cover Letter
• Curriculum Vitae / Resume

Candidates will be required to create an account in order to submit your application. Please visit ourApplication FAQ'spage to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section – do not upload any documents to the “Cover Letter” section.

Review of applications will continue until the position is filled or the search is closed.While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website atwww.auarts.ca.

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

We welcome applicants who have demonstrated a commitment toupholding the values of equity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please [email protected].All requests for accommodation will be treated confidentially.