Administrative And Accounting Coordinator

Location: The Westley Hotel, 630 4th Ave SW, Calgary AB
Introduction
The Westley Hotel is currently looking for a hard-working team player to fill a Part Time position of Administrative & Accounting Coordinator. Reporting to the General Manager and the Leadership Team at The Westley Hotel. The successful candidate is expected to be self-motivated, organized, accurate, efficient, and able to multi-task and meet stringent deadlines. The Administrative & Accounting Coordinator works as a cross department Coordinator, taking care of multiple details for multiple departments. Is responsible for the day to day finance function at the hotel, as well as the general administration support for the hotel. Works to ensure internal processes are efficient, and supporting the Leadership team with administrative duties. The successful candidate is someone who can multi task like a pro, is quick to learn systems and holds themselves and others accountable, and most importantly, wants to work for a company focused on achieving success.
Duties And Responsibilities
Reporting to the General Manager, The Westley Hotel, the Administrative & Accounting Coordinator will:

• Ownership of local network drive, ensuring information is updated, current and that our digital filing cabinet stays organized
• Prepares daily, weekly, monthly, quarterly and annual reports as required;
• Help Sales team when needed to collect deposits and payments for group, complete billing
• Work with our Home Office Accounting and Human Resources teams to ensure policies are implemented and followed at the hotel to drive positive results and efficiencies.
• Handle outstanding deposit/refunds
• Participate in various meetings when required;
• Administer cash handling procedures
• Act as onsite Accounts Receivable and Accounts Payable
• Ensure communications are consistent between hotel leaders;
• Responding to all incoming phone calls;
• Manage payroll on behalf of the hotel
• Daily Audit and bank reconciliations

Requirements
In addition to the core job requirements, skill sets and work-related experience; the ideal candidate will illustrate the ability and drive to

• Create a fun and supportive working environment where team members aspire to do what is right and are given the empowerment to execute.
• Be an engaging team member who is highly inclusive, inspiring and able to relate to all levels;
• Drive the corporate culture, personifying it in daily interactions with both guests and team members;

Job Requirements

• Available to work varying shifts (morning, afternoon, some evening and weekends may be required), and overtime as required;
• Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills;
• Diploma or degree in Hospitality Management or Business, is a definite asset;
• Working in a shared office space(s); hotel/office environment
• Prolonged periods of standing and/or walking during peak operation periods;
• Excellent communication skills (written, verbal, listening);
• Must be legally authorized to work in Canada.
• Proven experience in organization, filing and accounting tasks
• Strong computer skills, with knowledge of Microsoft Office and Hotel Property Management Systems is an asset;
• A fast paced and ever-evolving industry with high demands to perform;
• Demonstrated ability to interact in a team environment with several divisions/departments;
• 1-2 years of hospitality experience or comparable administration experience, hotel environment preferred;

The company has implemented a COVID-19 Vaccine Policy which states that successful applicants are required to provide proof of full vaccination or proof of a documented exemption as part of the hiring process. Details of the policy will be discussed as part of the hiring process.
About SHG
Silver Hotel Group (SHG) is a family-owned Canadian hotel investment, development, and management company. Our portfolio includes hotels in Canada and the U.S., and ranges from internationally branded full and select service hotels to independent and boutique hotels.
At SHG, our culture is fundamental to our success. Each empowered team member strives to exhibit passion, creativity, and fun every day. Together, we are dedicated to delivering exceptional experiences by living our core values as our road map: Accountability, Teamwork, Leadership, Diversity, Integrity, Giving, Fun, Recognition.
As we continue to grow, our mantra “You Matter” resonates with our 600+ team members in how we do business, which will continue to enhance engagement and retention.
Today, we look for new team members who demonstrate both aptitude and the passion to embrace and contribute to our Culture.
Help us build something exceptional!
The Silver Hotel Group believes in outstanding hospitality and takes seriously its obligations under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are committed to respecting the independence and dignity of all persons by providing a barrier-free environment for all guests, colleagues, and job applicants. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources at 416-886-1706.
The Silver Hotel Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status or any other characteristics protected by law.