Office And Administrative Assistant

Sustainability Department

COMMUNITY POSTING

THE ROLE

We are looking for an Office and Administrative Assistant who enjoys working in a fast-paced setting to join our team! As the ideal candidate, you possess exceptional communication and time management skills, the ability to determine work priorities and experience in ensuring confidentiality in all your work.

Reporting to the Community Development Manager, the Office and Administrative Assistant is responsible for providing administrative and office support activities for the Fort McKay First Nation Sustainability Department. Administrative support may also be required from time-to-time at the Park Ranger Program Centre. This is a permanent full-time position and is based on seventy-five (75) hours bi-weekly, additional hours, such as evenings and weekends, may be required for special events.

Key Responsibilities

Primary responsibilities include, but are not limited to:

• Reply to general information requests with accurate information.
• Develop or maintain a records management system.
• Work with capital projects and submit work orders when required.
• Forward incoming general e-mails and calls to the appropriate staff member.
• Draft correspondence and reports.
• Answer and direct general phone inquiries in a professional and courteous manner.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Provide administrative support to Management and other staff.
• Perform other related duties as required.
• Sort incoming mail, faxes, and deliveries for distribution.
• Perform clerical duties, such as word processing, spreadsheet, database or presentation software to prepare reports, memos, letters and other documents.
• Greet visitors to the organization in a professional and friendly manner.
• Operate and maintain personal office space, staff room, office equipment such as fax machines, photocopiers, voice mail messaging systems and computer scanning equipment.
• Prepare and send outgoing faxes, mail and packages.
• Provide support for community cultural and special events initiatives.
• Data entry and upkeep of the organization’s databases, ensuring a high level of accuracy.
• Make travel arrangements, prepare expense reports, order and maintain office supplies.

Key Requirements

• One to three years of clerical or administrative support experience is an asset
• High school diploma or equivalent is required
• Demonstrated proficiency in Microsoft Office. (Outlook, Word, Excel, etc)
• Clean Criminal Record Check
• Experience working in an Indigenous community including knowledge of First Nations culture, traditions and values is considered an asset

WHY APPLY?

At Fort McKay, we value the dedication of our employees, which is why we give so much in return. In addition to Competitive Pay, we also offer the following;

• An employer matched Pension Plan
• Comprehensive Health benefits package with Medical, Dental and Vision coverage
• The opportunity to work with a community that is committed to protecting its traditional lands - to learn more about the Moose Lake Plan visit:
• A healthy work-life balance with an on-site fitness centre
• Transportation to and from work

About Fort Mckay

The Fort McKay First Nation (FMFN) is composed of over 800 band members, including those of Cree and Dene heritage, with approximately 400 members residing in the hamlet of Fort McKay — a community located approximately 65 km north of Fort McMurray. Fort McKay offers the best of both worlds: remote northern life for the nature lover and proximity to a large city of about 70,000 people with all the amenities you need.

HOW TO APPLY:

ONLINE: https://fortmckayfirstnation2.applytojob.com/apply

Closing Date: April 28, 2023

Please ensure you indicate the Competition #019-2023

• Preference will be given to qualified applicants of Indigenous ancestry in any hiring decision, please declare your Indigenous status in your application.

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