Receptionist / Office Assistant Jobs

O'Casa Homes currently seeking a Receptionist/Office Assistant to join our team in Calgary Office.

The position will consist of the following responsibilities:

Receptionist Responsibilities:

Answer/screen all incoming calls.

Greeting clients and offering hospitality as required.

General Admin:

Includes filing, courier and shipping, mailing, faxing.

Data entry and preparing legal documents for couriers.

Scanning of documents into PDF.

Maintain general area neatness in reception, boardrooms, and kitchen.

Office Assistant Responsibilities:

General administrative support as required by staff.

Process PO’s (purchase orders) job numbers, maintain databases and run reports when required.

Pack and ship orders when requested.

Purchase and maintain an inventory of office supplies.

Mail-out sales materials as directed.

Internet research as required.

Make all necessary travel arrangements for senior management, sales and marketing staff.

Assist in the preparation for trade shows, with the shipping and coordination.

Skills and Qualifications:

Capable of multi-tasking.

Strong organizational skills.

Strong team player.

Strong verbal and written communication skills.

Ability to use computer proficiently (skills of MS Word, Excel, email and Internet searching required)

Adaptable to a fast-paced work environment.

Punctuality and reliability are a must.

Professional appearance, business casual.

·Buildgoodrelationshipswithyourinternalandexternalcustomers,trades,andco-workers.

·Provideahelpfulandfriendlyenvironmenttopromotepositiveteamwork.

·Punctuality–mustarriveontimeforscheduleshift.

·Alldocumentationmustbehandledwithasenseofurgencywhen required.

·Accuracyonalldocumentation/shipping and receiving.

·Completeadditionaldutiesasassigned.

ThefollowingguidelinesapplytoallemployeesatO’CasaHomes,whoseworkisconductedintheoffice.

·Tops-Tops mustprovidecoveragetothechest,backandmidriff.Examplesofsuitabletopsareblazers, button-up, collared shirts, ties, tucked in shirts.

·Bottoms-Cleanandnon-distressedpants,includingdresspants,chinos,Dockers,dressshorts,capris,and dark denim, are suitable.Dresses and skirts with a minimum length at or just above the knee are alsoacceptable.

·Footwear-Footwearsuchasdressshoes(heelsandflats),dressbootsanddresssandalsaresuitable.

·AllemployeeisrequiredtohavePPE (PersonalProtectiveEquipment)-HardHatandsafety boots (minimum required) for All Landmark construction site visit.

·CustomerServiceskills.

·ComputerskillswithMSOfficesoftwarerequired.

·Stronginterpersonal,organizational,written,andverbalcommunicationskills.

·Abilitytoworkwellonyourown.

·DetailOriented.

·Self-directedandself-motivated.

·Abilitytocommunicate andworkwellwithemployees,management,tradepartnersandsuppliers.

·Abletositandstandforlongperiods.

·Armandfingerdexterityare requiredtooperateacomputerkeyboardandotherofficeequipment.

·Mustbeableandwillingtoliftandcarryupto50pounds.