Office Administrator Jobs

Position Overview:

We are seeking a dedicated and organized Office Administrator to join our team at our Spruce Grove office. Reporting to the Director of Operations, the Office Administrator will play a crucial role in maintaining office operations and ensuring a professional and welcoming environment. The successful candidate will support key initiatives, handle administrative tasks, and provide exceptional customer service to both internal and external stakeholders.

Key Responsibilities:

• Perform monthly inspections of the office, ensuring compliance with safety regulations and maintaining fire extinguishers and first aid kits.
• Coordinate site-wide communications as required.
• Train drivers on the use of in-vehicle tablets.
• Manage confidential documents with integrity.
• Maintain cleanliness and organization in common areas, including the copy room, kitchen, entryway, and washrooms.
• Provide IT support, troubleshooting hardware and software issues.
• Enter data accurately and perform quality assurance checks.
• Provide administrative support to the on-site leadership team.
• Conduct inventory counts and monitor stock levels, coordinating re-stocking as needed.
• Perform other duties as assigned.
• Receive and manage packages, mail, and other deliveries.
• Welcome and assist visitors, ensuring they sign in and receive necessary safety information.
• Answer incoming calls and direct them to the appropriate personnel.
• Serve as the primary point of contact for contractors working within the office.

Key Competencies:

• Strong problem-solving skills to identify and resolve issues promptly.
• Proficiency in Microsoft Office Suite, especially SharePoint, and other office software.
• Discretion and integrity in handling confidential documents.
• Strong administrative skills to handle phone calls, deliveries, and assist in SharePoint administration.
• Basic knowledge of office safety and compliance, including maintaining fire extinguishers and first aid kits.
• Excellent communication skills to interact effectively with visitors, employees, and contractors.
• Ability to troubleshoot and resolve IT hardware and software issues.
• High attention to detail for tasks such as inspections, quality assurance, and data entry.
• Strong organizational skills to maintain common areas, coordinate services, and manage confidential documents.
• Excellent customer service skills to create a positive first impression for visitors.

If you are a proactive and organized individual with excellent communication skills and a passion for maintaining a professional office environment, we invite you to apply for the position of Office Administrator. Join our team and contribute to the smooth and efficient operations of our Spruce Grove office.

To apply, please submit your resume and cover letter to [email protected]

We thank all applicants for their interest, but only those selected for an interview will be contacted.