Project Administrator Jobs

Allied Projects is one of Alberta’s largest full service diversified electrical and fire protection contractors.

With the people and the expertise to deliver projects of all sizes in the commercial, civil infrastructure, institutional, service/maintenance and light industrial sectors, Calgary-based Allied Projects has been providing best-in-class contracting, project management, and ongoing service & maintenance to government and industry since 1996.

Allied is a people-focused company with an unwavering commitment to safety and high quality service providing long-term value for all stakeholders. We aim to be the best at what we do, to meet and beat the measures set for us by our clients, and by ourselves.

We are looking for a full-time Project Administrator to join our team.This is a very diverse job, with lot of variety, requiring the ability to multi-task and prioritize work effectively.Exceptional organizational skills with high attention to detail are required to support the dynamic flow of information.This role will report directly to our Operations Controller.

Key Duties and Responsibilities:

Project Tracking and Documentation

• Maintain/updates project specific documents such as reports, work orders, schedules, timesheets, ad hoc reports, and other resource planning tools.
• High volume of reports and documents received, tracked, and processed daily.
• Adherence to strict deadlines and specifications for report submissions to customers.
• Compile weekly project specific summaries/updates for coordinator in a professional manner.
• Perform daily administrative tasks as assigned

Project Financial Administration

• Provide analysis and back-up for job costs and revenues
• Confirm all scheduled work has been completed and all costs appropriately coded by reviewing reports, timesheets, and various backup.
• Other duties as assigned.
• Process, post and deliver accounts receivable invoices

Knowledge, Skills, and Abilities Needed

• Excellent written and verbal communication skills
• Excellent demonstrated technology skills are essential: Word, Excel, and PDF editing; along with an ability to assist in problem solving a variety of tech issues with our field staff.
• Construction experience is not required but would be considered an asset.
• Enthusiastic and committed to getting the job done while meeting deadlines in a fast paced, high-performing environment.
• Highly motivated with strong attention to detail and accuracy
• Familiar with cloud-based storage systems such as Dropbox, SharePoint, OneDrive, etc.
• Experience in Jonas Accounting software is an asset
• Strong people skills and team player
• A positive mindset and can-do attitude

We offer a competitive salary, good benefits, a matching RRSP program, and a great team to join!