Project Accounting Administrator Jobs

Position Summary

The Project Accounting Administratorprovides vital administrative support services in a fast-paced and detail-oriented environment for the Site Manager and management team. This role is essential in ensuring efficient, timely, and professional assistance for day-to-day site operations.

Primary Responsibilities:

• Manage highly confidential, sensitive, or critical information, files, records, and reports.
• Deliver timely and accurate administrative support to the Site Manager and management team.
• Proactively support the Site Manager's time conservation efforts and exercise a high level of discretion when handling client, manager, employee contacts, and confidential or sensitive information.
• Gather, condense, evaluate, and examine information to create correspondence and address inquiries from various internal and external sources.
• Manage invoices and expenses.
• Oversee daily timekeeping for all site employees in both company and client time systems.
• Create and maintain weekly/monthly reports as required by the Site Manager.
• Oversee records management in accordance with the Client File Management System.
• Coordinate meetings by preparing agendas/action items, reserving meeting rooms, and setting up audiovisual equipment.
• Recommend strategies for continuous improvement.

Qualifications:

• Ability to comprehend, interpret, and effectively execute oral and written instructions with minimal direction and supervision.
• Excellent communication skills and a commitment to caring for people.
• Strong organizational and time management abilities.
• Capacity to handle stress effectively.
• Aptitude for interacting effectively with individuals in a diplomatic and informative manner.
• 3-5 years of experience as an Administrative Assistant.
• Proficient computer skills – MS Office Suite, enterprise software (SAP, Avantis, etc.), and payroll data entry.
• Experience working with confidential information.
• Capable of working under tight deadlines in a fast-paced environment.

Powered by JazzHR

japPkBMI3m