Project Administrator Jobs

OCL Group Inc. (OCL), is a proudly 100% Canadian, privately held, employee-owned fully integrated general contractor with design-build solutions across Western Canada, with the experience you can trust and the quality you can depend on, serving the energy and municipal infrastructure markets since 2009.
The formation of OCL was a direct result of a few long-tenured industry professionals with an entrepreneurial spirit, wanting to get back to their roots and build an organization “where people matter”. Formed in 2009, OCL started their first project and began building on a business model focussed on “People and Doing The Job Right”.
We are currently recruiting for an experienced Project Administrator to support our project located north of Fort McMurray, AB.
Reporting directly to the Project Manager, the Project Administrator is responsible for supporting the day-to-day activities of the project personnel.
Responsibilities:

• Work in an environment with strict deadlines requiring a high level of focus
• Responsible for the reconciliation of Daily Reports against Timesheets and support documentation.
• Prepare operational reports as required. (i.e. manpower, reports, job cost, labour cost, etc.)
• Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests
• Ensure Timesheets and expenses documentation is approved by Project Manager
• Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required
• Management of manpower scheduling and forecasting for camp and flight bookings for all OCL workers and Subcontractors
• Support the day-to-day activities of the project personnel
• Update DTC Database as required.
• Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM
• Ensure that project coding is effectively used.
• Collection, preparation and entry of timesheets
• Assist in Weekly and Monthly report preparation
• Prepare daily LEM and submit to the client for approval.
• Daily labour and equipment tracking, review of job cost codes.

Secondary Support Activities to include:

• Consistently conduct business in accordance with OCL’s values, policies, guidelines and established best practices.
• Promote OCL’s “Doing the Job Right” to our clients and the workforce.
• Support OCL’s Statement of Values and foster continuous process improvement in all areas of responsibility.
• Develop and maintain strong working relationships with all parties involved with project.
• Completion, documentation and timely distribution of all project related correspondence, records and reports.

Requirements

• Minimum of a Business Administration Diploma.
• Advanced knowledge of Microsoft Excel.
• Minimum of 2 years experience in heavy construction preferably in the oil and gas sector.
• Office administration experience, in a worksite environment.
• Sound experience in Microsoft Office and/or Google applications.