Project Administrator Jobs

Description
We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.
Summary
The Project Administrator is responsible for overall administrative duties for the project site, supporting site staff. This position will last for the duration of the specific project.
Requirements

• Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
• Attends work regularly and punctually, as scheduled and expected.
• Assists RES Fleet department, including completing required paperwork.
• Sends/receives FedEx and USPS mail and distributes.
• Enters and keeps utility locate request tickets current as assigned for the duration of the project.
• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Take minutes for meetings as required.
• Operates Company vehicle to complete errands for the project; requires appropriate valid driver’s license and approval to operate company vehicle.
• Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
• Answers multi-line telephone using proper telephone etiquette in a professional manner.
• Stays current with professional and industrial best practices.
• Supports internal office processes and company policies.
• Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
• Administers project documentation and filing systems using company guidelines.
• Assists and supplies data as requested.
• Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
• Supports field employees by contacting corporate resources for issue resolution.
• Enters expense claim reports and ensures that proper documentation is sent to Payroll.
• Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.
• Assists in planning and organizing site events/activities.
• Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
• Orders office/kitchen supplies and stocks them.

Qualifications

• Associate degree.
• Skilled in MS Office and Outlook, testing at 80% overall scores on Word and Excel.
• Must have 1+ years or more of experience.
• Ability to interpret, organize, execute and coordinate project assignments.
• Ability to multi-task and effectively prioritize, recognize issues requiring action and taken initiative, as well as work independently with minimal supervision.
• 40 WPM with less than 5% errors.
• Strong interpersonal and communication skills to interface with the clients, vendors, employees, all levels of management including executive level.

Anticipated base salary range: $24.04- $28.37 per hour
The final agreed upon compensation is based on individual education, qualifications, experience, and work location.
Physical Requirements And Environment
The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Rarely: Carrying, Climbing, Crouching, Lifting, Reaching, Standing, Walking
Occasionally: Grasping, Gripping, Pinching, Repetitive Motions, Sitting
Frequently: Vision
Constantly: Pulling 5-15lbs, Pushing 5-15 lbs, Lifting 16-30 lbs
RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.