Project Administrator Jobs

Overall duty of this position is to provide day-to-day administrative and project support for both internal and external clients within the Non-Destructive Testing operations. The Administrative Assistant assists with a variety of standard office procedures including timekeeping and data entry.

• Assists with the distribution of company supplies to project sites and Technicians.
• Supports collection of weekly site timesheets and preparation of weekly site data (Miterfinch/Fobbing) entry and exception reports for payroll purposes.
• Prepares and organizes client files.
• Updates and maintains various documentation as it relates to office or individual projects.
• Assists with setup of site personnel flights and fleet management.
• Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
• Maintains office supply inventory and orders supplies in a cost-effective manner.
• Collects and audits weekly expense reports.
• Coordinates all mail and deliveries/shipments including arranging couriers when required.
• Requests safety training for Technicians.
• Other duties may be assigned as deemed necessary.
• Provides back-up support for the Operations team.
• Assists with onboarding activities.
• Coordinates travel and accommodation bookings for Technicians.

• Post-secondary education in Office Administration from an accredited College.
• Equivalent experience combined with other formal training and accreditations may be accepted.
• Requires a valid Nuclear Security Clearance or an ability to obtain security clearance, within the first three months of employment.
• 2-3 years’ experience in office administration.