Field Accounting Administrator - Oil And Gas

At GrizzlyTrek, we prioritize investing in our people, cultivating strong relationships, and collaborating with our partners. This ensures that our talented and prepared individuals are matched with job opportunities that result in long-term success for both them and our business partners.

The Project Accounting Administrator plays a critical role in delivering administrative support services within a dynamic, detail-focused setting for the Site Manager and leadership team. The position is crucial in ensuring prompt, professional assistance for everyday site operations.

Key Duties:

• Administer invoices and expenses.
• Offer prompt and precise administrative assistance to the Site Manager and leadership team.
• Shift: 4/10s
• Organize meetings, including agenda/action item preparation, booking meeting rooms, and setting up audiovisual tools.
• Handle confidential, sensitive, or critical data, files, records, and reports.
• Manage records in line with the Client File Management System.
• Supervise daily time recording for all site staff across both company and client time systems.
• Propose strategies for ongoing improvement.
• Hours: 10 hrs. per day
• Actively aid the Site Manager in time-saving measures, exhibiting utmost discretion when dealing with client, manager, employee contacts, and sensitive or classified information.
• Generate and keep up with weekly/monthly reports as mandated by the Site Manager.

Requirements:

• 3-5 years' experience in an Administrative Assistant role.
• Experience in handling confidential data.
• Ability to manage stress effectively.
• Competency in computer skills – MS Office Suite, enterprise software (SAP, , and payroll data entry.
• Strong communication skills and a dedication to serving others.
• Solid organizational and time management skills.
• Proficiency in understanding, interpreting, and effectively executing oral and written instructions with minimal guidance.
• Ability to work under pressure to meet tight deadlines within a fast-paced setting.
• Capability to communicate effectively and diplomatically with diverse individuals.

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