Administrative Assistant / Receptionist Jobs

Administrative Assistant / Receptionist

Posted May 26

This full-time position supports the mission of the Crisis & Trauma Resource Institute (CTRI) and its partner company, ACHIEVE Centre for Leadership (ACHIEVE). Our hope is to create a trauma-informed world and help create great workplaces through our training and consulting services.

This position connects to various departments in our organization, but will work most closely with our marketing team, reporting directly to our Marketing Team Manager. The chosen candidate will be responsible for a variety of administrative tasks that require attention to detail, strong organizational skills, and a high level of comfort using multiple computer programs such as Wordpress, databases, and Office 365.

As is the case with all positions at CTRI/ACHIEVE, this role will evolve over time in support of the company and in connection with the strengths of the person hired.

Start date: July 1

Work Hours, Wages, & Benefits

This is a 0.8 - Full-time position with some flexibility regarding start and stop times. The successful candidate will work from our office at 710 Westminster in Winnipeg.

Wage Range: $42,100 - $52,600 for full-time, depending on experience

Benefits: An extended benefits package is available after three months of employment.

Vacation Time: New employees start with four weeks of paid vacation and personal days.

Duties Include

• Working with data in our databases
• Managing and distributing incoming mail
• Booking travel arrangements and accommodations for internal staff
• Other projects as assigned
• Keeping the board room and common spaces tidy
• Working with our fax marketing system
• Booking and set-up of meeting rooms as needed
• Posting events on various association websites
• Assisting in document creation, proofing, and formatting
• Handling administrative details for various projects
• Creating and maintaining schedules and calendars
• Maintaining a visitor log
• Communicating with publications regarding our content
• Welcoming and directing visitors at our office

Required Qualifications/Skills

• Productive – We get things done, individually and collaboratively.
• Self-motivated and able to work independently
• Excellent computer skills and aptitude to learn new programs quickly
• Flexible – We pitch in where needed
• Receptive – We are open to feedback and improvement.
• Strong time and organizational management skills
• Engaged – We care about each other and our mission.
• Enjoys working with details and is able to execute detail-oriented tasks thoroughly and efficiently
• Exceptional contributor to a team environment
• Ability to handle and prioritize multiple tasks
• Demonstrated commitment to our core values which are:
• Embody – We practice what we teach.
• Personable, friendly, and grounded

Closing & Interviews

Applications will be accepted until midnight, June 15, 2023. Successful applicants will be contacted by video call for a brief interview.Full-length interviews will take place soon after the brief interviews.

To Apply

Please send the following in one attachment: resume, cover letter, three work/school-related references, and a response to the following questions:

1. What do you do to contribute to a healthy, vibrant work culture?
2. What is your understanding of the work of CTRI and ACHIEVE?
3. How does the position of Executive Assistant help in fulfilling our mandates?

Send Applications To:

Scott McKay at [email protected]