Administrative Assistant / Project Admin (Construction)

We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team!

The Administrative Assistant assumes a wide range of responsibilities including, but not limited to

• Schedule meetings and assist in calendar management.
• Prepare and circulate memos, letters and reports.
• Assist in the orientation and project onboarding of new personnel.
• Assist with the management of and tracking of our QA / QC program.
• Compile, organize and manage project operations & maintenance (O&M) manuals
• Understand and anticipate priorities and needs of the Regional Manager, Operations Manager(s) and Project Management Team and provide effective and timely confidential support.
• Support Publications Department for Civil-related pursuits and initiatives, including assisting with preparation of tender documentation.
• Supports the team with other duties as required.
• Track progress and productivity rates.
• Routine correspondence to Owner, Engineer, Sub-Trades and Suppliers in co-operation with the Project Manager.
• Compile, develop and submit all project billings to the customer
• Organize management meetings including event logistics, catering, travel, and meeting materials.
• Manage the calendar and identification of key correspondence.

This role will require an experienced Administrative Assistant with the following

• Minimum Grade 12 education.
• Detail oriented, with excellent organizational skills
• Ability to use/learn industry specific software programs.
• Experience with ISO 90012015 or other Quality Management Systems would be an asset
• Minimum 5 years’ experience in an administrative support role.
• Exceptional communication skills, both verbal and written
• Proficient in MS Office and Windows-based computer applications (Word, Excel, Outlook, etc.).
• Related administrative experience in construction would be an asset
• A dedicated team player with excellent interpersonal skill
• Ability to handle multiple projects at the same time with excellent follow-up skills
• Able to work under pressure and effective at multitasking
• Valid driver’s license.

Benefits (Full-Time Salary)

• On-Site Gym Facility
• On-Site Parking
• Group Health Insurance Plan (Extended Medical, Dental & Health Care Spending Account)
• Regular Performance Reviews & Yearly Salary Review
• Weekly Pay
• Reward System (Maple Points)
• Growth Opportunities
• Competitive Salaries
• Registered Retirement Savings Plan (Employer Matching)
• Discretionary Bonuses & Profit Sharing
• Employee Assistance Program
• Discount Programs & Memberships
• Life Insurance and LTD Group Insurance
• Short-Term & Long-Term Disability Coverage

If you would like to be part of our continued success, please submit your resume and cover letter.

Thank you for your interest in a career with Maple Reinders. Only those selected for an interview will be contacted.

Maple Reinders is an equal opportunity employer. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.

No agency calls please.

People, Passion, Performance