Office Administrative Assistant Jobs

Responsibilities and Duties:

• Maintaining office equipment as needed.
• Creating, maintaining, and entering information into databases.
• Recording information as needed.
• Handling incoming calls and other communications including faxes and email..
• Performs other duties as requested by senior management.
• Performing general office clerk duties and errands.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs.
• Sign for and distribute UPS/FedEx or similarly delivered packages.
• Research, price and purchase office furniture, equipment and supplies.
• Updating paperwork, maintaining documents, and word processing.
• Aiding with client reception as needed.
• Greeting clients, vendors and visitors as needed.
• Maintain trusting relationships with suppliers, customers and colleagues
• Sort and distribute communications in a timely manner

Preferred Qualifications and/or Experiences:

• Excellent customer service, time management, and project organizational skills.
• Previous industry experience in pharmaceutical or nutraceutical manufacturing would be considered an asset.
• Excellent interpersonal and communication skills.
• At least 2 year experience in general office responsibilities and procedures.
• Proficiency in MS Office