Administrative Coordinator - Western Regional Office (2023-4074)

About The Company

Verve is comprised of a collaborative and diverse team of individuals who are committed to making a difference in the lives of Seniors. Our employees are given the chance to take on the challenges of the future and collaborate with others to innovate and create solutions in a leading Company. Respect for others and giving back to the community makes a career with Verve fulfilling.

At Verve we aim to be an integral part of the surrounding community. Each residence/home is actively involved in initiatives in their area, therefore maintaining external engagement. A few examples of non-profit organizations that Verve Homes and Offices support are the Alzheimer’s Society, Children’s Hospital, Shoebox Project, Heart and Stroke Foundation, and Canadian Cancer Society.

About You

Looking for an independent worker who requires little direction and loves working under pressure in a fast-paced environment. Someone who is extremely organized and loves helping the regional support team stay organized. You should be able to effectively multi-task, problem solve, and have the ability to prioritize your workload.

Position Description

• Drawing up and comprehensively managing expense accounts
• Maintains an ongoing awareness of the VP Operations’ goals and objectives, issues requiring resolution, tracking priorities and follow-up actions requiring immediate attention
• Follow up on telephone & email inquiries and respond as appropriate
• Initiate, monitor and provide analytical support for efficiency and process improvement initiatives
• Assist with reviewing documents & reports and follow up with outside parties as required
• Prepare and follow-up with various correspondence
• Scheduling and coordinating calendar appointments
• Prepare meeting agendas and prepare minutes from meetings
• Prepare and follow through with regional team travel arrangements
• Assure discreet handling of all company business
• Predict needs - As our regional team members are juggling many things, they will need you to be ahead of the curve. If they are heading into a meeting, you’ll be the person who has all the documents ready so they can join prepared and with confidence
• Prioritize & manage multiple projects simultaneously, and follow through to completion
• Develop, updates, and implements policies, processes, and goals

Summary Of Qualifications & Requirements

• Expert-level written and verbal communication
• Excellent verbal, written and keyboard skills and organizational skills
• Minimum 3 years’ experience supporting at a senior management/executive level
• Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
• Demonstrated commitment to completion of projects on a timely basis
• Advanced knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
• Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset

Please note that we offer competitive pay, a comprehensive benefits package, free parking and programs to continuously develop and recognize employees.