Administrative Specialist Jobs

Overview:

Our Client is looking for an Administration Specialist to join a fast-paced private rehabilitation and wellness clinic.

Responsibilities include: the timely preparation, processing, management and follow-up of patient files, treatment plans and related documents related to Motor Vehicle Accident patient care. Experience in a health-care or private clinic setting and familiarity with the HCAI system is a definite asset.

Join this multi-disciplinary clinic with two locations in the GTA (Scarborough and Etobicoke) - this position is based in our Scarborough location and offers the right individual an opportunity to join a team of professionals in providing exemplary care to our patients who have complex medical issues. We offer a culture that is patient-focused, diverse, inclusive and encourages personal growth.

The role offers an opportunity to share your expertise and be part of a growing team.

Responsibilities will include:

• Prepare and submit a variety of documents related to a patient's file including managing the process from start to finish ensuring all steps are followed to complete the submission process.
• Manage and ensure all updates and or changes to paperwork are properly documented, submitted and coordinated with practitioners and patients.
• Submit documentation and follow-up on approvals so that care can begin in a timely manner.
• Other duties as assigned.
• Coordinate with in-house and external practitioners to obtain all necessary information and signatures to complete the documentation.
• Liaise with internal team members to ensure all practitioners, patients and admin team are updated with regard to OCF18 documents.
• Interact with patients both in person and virtually to obtain information and signatures.

Qualifications and Experience:

• Able to work independently and as part of a team.
• Excellent communication (oral and written)
• Ability to multitask, prioritize, and adapt to situations in a highly dynamic and quick-paced environment.
• Minimum 1 year of related experience in a similar position; experience in healthcare, private clinic or insurance an asset.
• Strong attention to detail, time management and organizational skills
• Post-secondary education in Administration or related discipline.
• Sound judgment, tact, and ability to maintain confidentiality.
• Strong computer knowledge including HACI software, MS Office;

J

ob Type: Full-time

Benefits:

• On-site parking
• Dental care
• Casual dress
• Extended health care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• 8 hour shift

Supplemental pay types:

• Bonus pay

Experience:

• Extended Health Care Administration: 1 year (required)
• Motor Vehicle Accidents: 1 year (must)

Licence/Certification:

• Post-secondary education in Administration (required)

Work Location: In person