Office Coordinator Jobs

The Organization

The Union of BC Municipalities is a member driven association formed in 1905 to provide a common voice for local governments in BC. UBCM’s vision is to effectively represent and serve all local governments in BC by being the recognized advocate for their common interests and by meeting the common needs of our membership. UBCM achieves this through policy work, program management and member services.

Convention continues to be the main forum for UBCM policy-making. It provides an opportunity for local governments of all sizes and from all areas of the province to come together, share their experiences and take a united position.

With two offices in Richmond and Victoria, UBCM has a small and dynamic team of dedicated staff who are focused on representing and serving all local governments in BC. Our staff take pride in all that they do. If you are looking for a fast-paced work environment, with a diverse portfolio, we welcome you to apply today to join our team!

The Position

The Victoria Office Coordinator provides administrative support to the operations of the Victoria Office. The Office Coordinator manages all aspects of Local Government House corporate operations including building management and corporate procurement. This position is also responsible for providing a variety of administrative services to staff and UBCM funding programs.

The successful candidate must have the following qualifications:

• Diploma in office administration or other relevant discipline, preferred
• Must have 3 or 4 years of relevant experience, providing administrative services

The successful candidate must have the following skills and abilities:

• Advanced spreadsheet skills (e.g. Microsoft Excel) and able to use other standard office and accounting software
• Excellent written and oral communication skills with a high degree of accuracy and attention to detail when communicating
• Able to interpret, manage, and coordinate large volumes of information
• Able to develop and maintain positive working relationships with colleagues, clients (including elected officials) and members of the public while providing excellent service and upholding the highest standards of tact, discretion and professionalism
• Demonstrated ability to be self-directed, manage multiple priorities and consistently produce results within timelines
• Analytical and problem-solving skills

Benefits Offered

UBCM prides themselves in offering a competitive benefits package to their employees, including:

• Extended Health and Dental
• Hybrid work environment
• Health benefits including:
• Professional Development
• 3 weeks starting vacation
• Participation in the Municipal Pension Plan
• Paid Sick Leave
• Group Life Insurance and Accidental Death & Dismemberment

Office Location

Victoria, BC

Hours per Week

35

Salary

Starting at $58,457 annually, $2,436 semi-monthly

Please submit your cover letter and resume via e-mail to Rebecca Williams, HR & Group Benefits Officer by email at [email protected]. Please be sure to reference the job title in the subject line. If you have any further questions regarding the requirements, or the application process, please don't hesitate to reach out.

We thank all applicants for applying, however only those selected to participate in the recruitment process will be contacted. The application intake will be open until 4:30pm January 31^st or until successfully filled.