Office Coordinator - Administration & Events

About the Role

Are you highly organized? Apply to join TRE ALTAMIRA now! Based in Vancouver, BC and reporting to the Manager, Finance and Administration, the Office Administrator acts as the face and first point of contact for our office by performing reception and provides the Vancouver team with various forms of administrative support to keep us organized.

About Us

We are the leading InSAR provider worldwide. TRE was founded in 2000, is part of the CLS Group and

has offices in Vancouver (Canada), Milan (Italy), and Barcelona (Spain). Our growing Vancouver office

provides InSAR services to the North American and Australian markets.

We are a multidisciplinary team with leading-edge knowledge of SAR and InSAR applications. Our

patented radar imagery processing algorithms provide displacement measurements and operational.

mapping solutions that are used worldwide in a variety of sectors, including mining, civil engineering, oil

& gas, and geohazards.

We are a small, close-knit, and collaborative team (we like each other) consisting of diverse individuals from around the world. We are based in downtown Vancouver with many team members working on a hybrid basis. We offer a great work culture, a competitive compensation package including a bonus structure, extended health and dental plan, and an RRSP/TFSA savings program.

What You’ll be Doing

·Managing the phone call directory system, including answering and directing incoming calls to various members of our team.

·Supporting Sales team with planning and executing conferences. This includes bookings, coordinating booth equipment deliveries for setup/dismantle to ensure the conference proceeds smoothly.

·Supporting onboarding/offboarding activities for team members.

·Maintaining the office calendar in google including imputing and amending team member sick time, vacation days, and office hours.

·Maintaining and coordinating supplies, tidiness and general organization of the office/kitchen while liaising with the building manager and vendors as needed.

·Supporting visitors to Vancouver from our offices in Italy, France and Spain with travel arrangements and accommodations.

·Planning and coordination of events for the Vancouver office team.

·Ensure regular renewals of insurance, business licenses and membership portals.

·Maintaining office petty cash records.

Who You Are

·You have a knack for making things easier for others with your effective planning, organization skills, and proactive nature. When things go wrong, you are quick to troubleshoot and offer solutions. Others would describe you as highly efficient and dependable.

·Hands-on, enthusiastic, flexible, and creative problem solver with the know how to get things done under time constraints. You are willing to roll up your sleeves and get work done, even when at times it’s outside the scope of the job.

·You are friendly, personable, have great telephone manner, and enjoy interacting with others. You have a strong commitment to customers and the team.

·Ability to work independently and manage your time effectively, with good judgment and attention to detail.

·You are technology-savvy. You are well-versed in a variety of administrative tools, and communication platforms and aren’t afraid of IT equipment. You aren’t an IT person necessarily, but you are helpful in troubleshooting technical issues as they arise in collaboration with your colleagues.

Requirements

·Must reside in the greater Vancouver area and be legally entitled to work in Canada.

·Proficiency in all Microsoft Office applications, particularly Word, Excel, and Powerpoint.

·Proficiency in Google Applications such as calendar management and Google Forms.

·At least 1 year of experience working in a professional office environment in an administrative/ event planning capacity.

How to Apply:

If this sounds like you, we want to hear from you! Please submit your resume by July 13, 2023 to [email protected]

TRE Altamira celebrates and embraces the uniqueness each member of our diverse team brings. We are committed to providing a safe and inclusive environment where all people can contribute, collaborate and thrive regardless of differences. TRE Altamira is an equal opportunity employer, and all employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law.