Office Management Coordinator Jobs

Strong personal organization, including time and task management

Process and fulfill transcript requests and enrollment verification letter requests daily with accuracy and timeliness

Provide excellent customer service to students and stakeholders, ensuring their needs are met promptly and professionally

A high level of grit, energy, positivity, optimism, and humor

Authorized to work in the United States

Strong personal organization, including time and task management

Assist with data entry, ad hoc projects, and tasks as needed in support of the Registrar's team goals

. Additionally, for this position we're looking for candidates that possess a combination of the following skills:

Process and fulfill transcript requests and enrollment verification letter requests daily with accuracy and timeliness

High attention to detail, accuracy, and follow-through

A high level of grit, energy, positivity, optimism, and humor

Administrative Assistance and Office Equipment skills

Strong communication skills, both written and verbal

Attention to detail and strong organizational skills

Experience in the automotive industry is a plus

Ability to prioritize and multitask in a fast-paced environment

Proficiency in Microsoft Office (Word, PowerPoint, and Excel)

Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.

Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.

Excellent verbal and written communication skills

Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.

Coordinate courier services and receive all couriered envelopes and packages.

Set up new assets and maintain fleet records, including departmental and driver changes.

Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet

Excellent communication skills - both written and verbal English

Monitoring security cameras for suspicious or unusual activity

Coordinate with internal departments if incase of emergency or an accident

Ensure the security of trucks

Responsible for providing accident reports or video screen to Safety team in case of any accident

Knowledge of office management procedures and best practices.

Bachelor's degree in business administration, office management, or a related field is preferred.

Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks and deadlines effectively.

Fulfill any additional tasks requested by reporting manager.

Proven experience as an office coordinator, office administrator, or similar role, preferably in a corporate or banking environment.

Excellent communication skills, both written and verbal, with exceptional attention to detail.

Lead management of facilities operations as well as delivery and change management of facilities related changes

Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI

Three+ years' experience in an administrative or clerical position, preferably with a financial services company

Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications

Stewardship of the client experience

Providing brief reporting to assist owners in management of the business.

Strong organisational abilities to manage multiple appointment schedules and administrative tasks.

Experience in a client service role, preferably in a health services field.

Exceptional empathic communication skills to connect with team members & clients of vulnerable sectors.

Proficiency in intermediate computer skills.

Workplace experience with website design, or social media marketing an asset.

Consolidate and verify individual records

Validate and correct records with end users

Obtain end user agreement document and signatures

GFMS Account audit and verification

Verify content of all GFMS keysets and record

Update account information and or close inactive accounts

Strong organizational and interpersonal skills and demonstrated experience working with executives and senior management across functional teams.

10+ years' experience; previous consulting, project management, or integration experience preferred.

Lead and manage Global IMO (integration management office) group reporting directly to Chief Strategy Officer

Payments acquiring related industry knowledge and experience preferred.

Manage multiple integration projects in all stages (pre-acquisition, closing, and post-closing activities)

Work directly and challenge cross functional teams and project managers

The successful candidate must have the following skills and abilities:

UBCM prides themselves in offering a competitive benefits package to their employees, including:

Must have 3 or 4 years of relevant experience, providing administrative services

Excellent written and oral communication skills with a high degree of accuracy and attention to detail when communicating

Demonstrated ability to be self-directed, manage multiple priorities and consistently produce results within timelines

Able to interpret, manage, and coordinate large volumes of information

6 years of recent, relevant, and progressive experience in a complex office administration coordination role, including working with senior level staff

Experience working in local government is preferred

Training and experience in staff leadership supervision, mentoring, and performance managing staff

Courses and / or experience in web design/maintenance, computer-assisted graphic design, and social media are considered an asset

Thorough knowledge of the activities of the CVRD and familiarity with the operation of Boards and committees

6-month certificate in office or business administration, or legal assistant program

• Strong planning, time management and organization skills.

• Data and document management experience.

• Verbal and written communication skills

• Intermediate knowledge of Microsoft Word, PowerPoint and Excel

• Strong interpersonal and customer service skills.

• Ability to handle multiple projects simultaneously and meet deadlines.

·Organizing meetings and recording minutes involving multiple level of staff and management

·Resolve any door access problems that clients may experience and advise CHSI accordingly

·Advise and receive instruction from the General Manager or promptly upon occurrences.Complete an Incident Report following occurrence

·Supports social marketing for the benefit of CHSI as directed.

·Minimum 2-4 years Guest/Customer Services and or Administrative experience

·Strong customer service and relationship building skills

Lead management of facilities operations as well as delivery and change management of facilities related changes

We offer programs and benefits to support and sustain the mental and physical health of our employees and their families.

Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI

Three+ years' experience in an administrative or clerical position, preferably with a financial services company

Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications

Strong client-service, organization and time-management skills.

1 to 3 years of relevant functional experience.

1 or more years of experience in a unionized environment an asset.

Proficient computer skills and competent with Microsoft Office: Outlook, Word, Excel and Powerpoint.

Strong Communication, analytical and customer service skills.

Maintains carriage of Small Claims Court and other administrative law files, seeking the guidance of Legal Counsel when required.

• Strong planning, time management and organization skills.

• Data and document management experience.

• Verbal and written communication skills

• Strong interpersonal and customer service skills.

• Strong analytical and research abilities.

• Knowledge of corporate/unit policies and procedures

Experience supporting a level management team

Superior time management and multitasking skills

Prepare and review expense reports for the management team members

Act as liaison between managers, executives, employees, clients, and other external partners

Book internal and external meetings and manage conference room booking calendar

Review and follow-up on incoming and outgoing emails on behalf of managers as required

Good computer literacy (experience using Property Manager System preferred)

Consistently offer professional, friendly and engaging service

Previous relevant experience an asset (e.g. housekeeping and/or administration within a hotel environment)

Subsidized staff accommodation provided on-site for full time status employees

One complimentary meal per shift in our staff cafeteria (additional meals can be purchased for $5/meal)

Defined Contribution Pension Plan with employer matching up to 5% of annual earnings for full time permanent status employees

Benefits package – dental coverage, vision care, extended health care, & more!

Office experience is an asset

Solid communication and interpersonal skills

Excellent analytical, problem-solving, and organizational skills

What we can offer you:

Culturally diverse – employ people from all over the world