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Office Coordinator Jobs
Company | Naylor Building Partnerships Inc. |
Address | Oakville, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-09-21 |
Posted at | 8 months ago |
Naylor Building Partnerships Inc. is currently seeking an Office Coordinator to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!
- Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
- Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
- Coordinate courier services and receive all couriered envelopes and packages.
- Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.
- Drop off and pick up of new vehicles or vehicles requiring repairs or GPS installation
- Set up new assets and maintain fleet records, including departmental and driver changes.
- Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.
- General office duties such as ordering catering, stocking fridges, printing binders, filing
- Provide backup for quotes email, forwarding emails as appropriate
- Maintain office supply inventory and ensure stock room is organized and replenished
- Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Christmas Party)
- Booking flights, hotels, cars
- Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
- Place orders for business cards/printing items
- Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
- Ability to multitask in a busy office environment
- Excellent verbal and written communication skills
- Professional phone manner
- University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
- Willingness to take on other duties as needed
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