Senior Bookkeeper/Office Coordinator

Are you a highly motivated finance specialist looking for an opportunity to elevate your skills and grow your knowledge in a collegial office setting?

Our client, BMKP Law, is a boutique law firm located in downtown Toronto. The firm specializes in pension, benefits and executive compensation law, advising sponsors and administrators of some of the largest pension and benefits plans in the private, broader public and not-for-profit sectors in Canada.

The successful candidate will be an experienced, self-directed Senior Bookkeeper/Office Coordinator with keen attention to detail and the ability to independently manage multiple tasks and timelines. This position requires a minimum of 3-days or 4-days per week in-office, with remote work possible (but not required) the remaining days.

Among other tasks, the successful candidate will be responsible for:

• Managing the firm’s monthly client billing process (overseeing docket entry, generating monthly WIP lists, circulating and revising prebills, etc.)
• Maintaining finance policies and procedures in accordance with firm requirements
• Performing monthly bank reconciliations, checking that receipts and payments are entered accurately
• Recording wires/EFTs and maintaining records; monitoring bank accounts for inbound payments
• Liaising with banks and external vendors, and manage supplier agreements
• Maintaining accurate financial records including accounts payable, accounts receivable, and general ledger
• Monthly and year-end reporting; preparing required documents, liaising with external accounting advisors, and adjusting entries as required
• Managing e-billing functions, including initial set up, invoicing formatting, LEDES codes on dockets, budget tracking and status updates
• Assist with workplace policies: compliance with ESA, health & safety, AODA, COVID, Disaster Recovery and Business Continuity Plan.
• Management of the physical office (including: maintaining inventory of supplies, the purchase and delivery of supplies, landlord liaison, etc.)
• Generating invoices for lawyer approval and resolving any related client matters in support of the client-responsible lawyers
• Monitoring budgets and estimates, and monthly budget tracking charts
• Preparing and submitting government reporting requirements for HST and EHT, etc.

To be successful in this role, you will possess the following skills and qualifications:

• Analytical mindset with ability to resolve issues independently, escalating issues to your supervisor when appropriate
• Post secondary degree/diploma in Accounting/Bookkeeping would be an asset
• MS Word and PowerPoint experience at an intermediate level; more advanced Excel skills required for formulas and macros, pivot tables, formatting and retrieving data for charts
• Effective organization skills with keen attention to detail
• Comprehensive knowledge of accounting principles and practices
• Experience using Soluno (or PC Law) would be an asset
• 3+ years of relevant bookkeeping/accounting experience ideally in a professional services firm setting (law firm, accounting firm, etc.)
• Work independently and proactively to manage multiple deliverables and timelines.

The firm offers a competitive salary, health benefits, vacation, and continuing professional development opportunities based on a full-time employment basis. For exceptional candidates, the firm is also open to discussing independent contract arrangements based on a term of no less than 18 months.

Interested applicants may forward a copy of their résumé to [email protected], together with your anticipated compensation expectations and other pertinent details. We thank all applicants for applying; however only those selected for an interview will be contacted. No agencies or telephone calls please. The company is an equal opportunity employer and is committed to accommodating applicants with disabilities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).