Construction Office Coordinator Jobs

Strong personal organization, including time and task management

Process and fulfill transcript requests and enrollment verification letter requests daily with accuracy and timeliness

Provide excellent customer service to students and stakeholders, ensuring their needs are met promptly and professionally

A high level of grit, energy, positivity, optimism, and humor

Authorized to work in the United States

Complete other responsibilities as assigned by the East BIM/VDC Manager.

Accumulate facilities management related information from project stakeholders for incorporation into VDC/BIM model, as required.

Distribute new and revised models as applicable to Change Management documentation.

Undergraduate degree in Engineering, Construction Management, or Architecture

Completion of Construction Management Certificate Program or equivalent an asset

Construction knowledge and/or related work experience an asset

Administrative Assistance and Office Equipment skills

Strong communication skills, both written and verbal

Attention to detail and strong organizational skills

Experience in the automotive industry is a plus

Ability to prioritize and multitask in a fast-paced environment

Proficiency in Microsoft Office (Word, PowerPoint, and Excel)

Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.

Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.

Excellent verbal and written communication skills

Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.

Coordinate courier services and receive all couriered envelopes and packages.

Set up new assets and maintain fleet records, including departmental and driver changes.

Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet

Excellent communication skills - both written and verbal English

Monitoring security cameras for suspicious or unusual activity

Coordinate with internal departments if incase of emergency or an accident

Ensure the security of trucks

Responsible for providing accident reports or video screen to Safety team in case of any accident

Knowledge of office management procedures and best practices.

Bachelor's degree in business administration, office management, or a related field is preferred.

Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks and deadlines effectively.

Fulfill any additional tasks requested by reporting manager.

Proven experience as an office coordinator, office administrator, or similar role, preferably in a corporate or banking environment.

Excellent communication skills, both written and verbal, with exceptional attention to detail.

Lead management of facilities operations as well as delivery and change management of facilities related changes

Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI

Three+ years' experience in an administrative or clerical position, preferably with a financial services company

Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications

Stewardship of the client experience

Providing brief reporting to assist owners in management of the business.

Strong organisational abilities to manage multiple appointment schedules and administrative tasks.

Experience in a client service role, preferably in a health services field.

Exceptional empathic communication skills to connect with team members & clients of vulnerable sectors.

Proficiency in intermediate computer skills.

Workplace experience with website design, or social media marketing an asset.

Microsoft Project or other project management software and AutoCAD is considered an asset.

Support Development Managers throughout the entitlement and approval process.

Coordinate, monitor, and manage multi-disciplined consultants with assistance of Development Managers.

Organize and attend project meetings; manage and track consultant progress.

Manage schedules, lead meetings, and provide clear reporting on overall project progress.

Excellent communication skills, strategic thinking, and forward planning.

The successful candidate must have the following skills and abilities:

UBCM prides themselves in offering a competitive benefits package to their employees, including:

Must have 3 or 4 years of relevant experience, providing administrative services

Excellent written and oral communication skills with a high degree of accuracy and attention to detail when communicating

Demonstrated ability to be self-directed, manage multiple priorities and consistently produce results within timelines

Able to interpret, manage, and coordinate large volumes of information

6 years of recent, relevant, and progressive experience in a complex office administration coordination role, including working with senior level staff

Experience working in local government is preferred

Training and experience in staff leadership supervision, mentoring, and performance managing staff

Courses and / or experience in web design/maintenance, computer-assisted graphic design, and social media are considered an asset

Thorough knowledge of the activities of the CVRD and familiarity with the operation of Boards and committees

6-month certificate in office or business administration, or legal assistant program

• Strong planning, time management and organization skills.

• Data and document management experience.

• Verbal and written communication skills

• Intermediate knowledge of Microsoft Word, PowerPoint and Excel

• Strong interpersonal and customer service skills.

• Ability to handle multiple projects simultaneously and meet deadlines.

·Organizing meetings and recording minutes involving multiple level of staff and management

·Resolve any door access problems that clients may experience and advise CHSI accordingly

·Advise and receive instruction from the General Manager or promptly upon occurrences.Complete an Incident Report following occurrence

·Supports social marketing for the benefit of CHSI as directed.

·Minimum 2-4 years Guest/Customer Services and or Administrative experience

·Strong customer service and relationship building skills

Lead management of facilities operations as well as delivery and change management of facilities related changes

We offer programs and benefits to support and sustain the mental and physical health of our employees and their families.

Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI

Three+ years' experience in an administrative or clerical position, preferably with a financial services company

Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications

May provide technical review of bids and submissions. Required and Preferred Skills and Experience

Requires technical knowledge to assist installing contractors.

Has knowledge of commonly-used concepts, practices, and procedures within a particular field.

Leads HSE performance by communicating, fostering, supporting, and enforcing HSE policies, procedures, guidelines, requirements, and objectives.

Senior level, typically 7+ years of experience.

Provides assistance to the construction field services team with daily tasks and general support.

Experience in project coordination / management

Excellent time management skills and ability to multi-task

Efficiently manage the Contract Submittals process and reviews Contractor submissions for conformance with the Contract Documents

Assists the Project Manager on clean and renewable energy construction projects

Maintain and manage plans, specifications, cost, and material estimates, subcontract and related reports

Minimum of 1 years of related experience in construction projects; preferably in renewable industry

• Strong planning, time management and organization skills.

• Data and document management experience.

• Verbal and written communication skills

• Strong interpersonal and customer service skills.

• Strong analytical and research abilities.

• Knowledge of corporate/unit policies and procedures

Experience supporting a level management team

Superior time management and multitasking skills

Prepare and review expense reports for the management team members

Act as liaison between managers, executives, employees, clients, and other external partners

Book internal and external meetings and manage conference room booking calendar

Review and follow-up on incoming and outgoing emails on behalf of managers as required

Manage the construction process and employees in the SP&S area of accountability. 

Competitive salary, flexible benefits, an employee share ownership plan and also a defined contribution pension plan;

7 + year’s relevant experience in project coordination, construction, commissioning, operations and maintenance in utilities, facilities environment.

Advanced knowledge of Word, Excel and Power Point.

Working knowledge of project cost and schedule desired including use of scheduling tools like MS

Experience with field works related to Quality programs and monitoring contractors site progress.

Benefits package – dental coverage, vision care, extended health care, & more!

Office experience is an asset

Solid communication and interpersonal skills

Excellent analytical, problem-solving, and organizational skills

What we can offer you:

Culturally diverse – employ people from all over the world