Office Coordinator Jobs

The Role:

The Office Coordinator plays a crucial role in ensuring the smooth and efficient operation of the office within one of the biggest banks in Canada. This position involves providing administrative support to various departments and facilitating effective communication and coordination among employees, clients, and stakeholders. The Office Coordinator will be responsible for managing office supplies, coordinating meetings and events, maintaining office facilities, and assisting with general administrative tasks.

Pay: $31.20/ HR

Responsibilities:

• Maintain and update records, databases, and filing systems, ensuring confidentiality and accuracy of information. Retrieve and distribute documents as required and facilitate document retention policies.
• Fulfill any additional tasks requested by reporting manager.
• Coordinate and schedule meetings, conferences, and events by arranging logistics, preparing meeting materials, reserving venues, and ensuring all necessary equipment and resources are available.
• Contribute to special projects and initiatives as assigned, ensuring timely completion and high-quality deliverables.
• Collaborate with cross-functional teams and provide assistance as required. Foster a positive and cooperative work environment, promoting effective teamwork and communication.
• Provide comprehensive administrative support to executives, managers, and staff members, including managing calendars, scheduling appointments, handling phone calls, and responding to inquiries in a professional and timely manner.

Qualifications

• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Knowledge of office management procedures and best practices.
• Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks and deadlines effectively.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information.
• Exceptional problem-solving skills and ability to work independently and as part of a team.
• Proficiency in using office software and applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative tools.
• Excellent communication skills, both written and verbal, with exceptional attention to detail.
• Bachelor's degree in business administration, office management, or a related field is preferred.
• Proven experience as an office coordinator, office administrator, or similar role, preferably in a corporate or banking environment.