Virtual Office Coordinator Jobs

Excellent time management skills with a proven ability to meet deadlines.

Liaising with Building Management for office management and ensuring the office facilities are clean and functional

Proven experience as an office manager, administrator or other clerical position.

Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

Excellent verbal and written communication skills.

Excellent interpersonal, negotiation, and conflict resolution skills.

Strong personal organization, including time and task management

Process and fulfill transcript requests and enrollment verification letter requests daily with accuracy and timeliness

Provide excellent customer service to students and stakeholders, ensuring their needs are met promptly and professionally

A high level of grit, energy, positivity, optimism, and humor

Authorized to work in the United States

Strong personal organization, including time and task management

Assist with data entry, ad hoc projects, and tasks as needed in support of the Registrar's team goals

. Additionally, for this position we're looking for candidates that possess a combination of the following skills:

Process and fulfill transcript requests and enrollment verification letter requests daily with accuracy and timeliness

High attention to detail, accuracy, and follow-through

A high level of grit, energy, positivity, optimism, and humor

Administrative Assistance and Office Equipment skills

Strong communication skills, both written and verbal

Attention to detail and strong organizational skills

Experience in the automotive industry is a plus

Ability to prioritize and multitask in a fast-paced environment

Proficiency in Microsoft Office (Word, PowerPoint, and Excel)

Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.

Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.

Excellent verbal and written communication skills

Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.

Coordinate courier services and receive all couriered envelopes and packages.

Set up new assets and maintain fleet records, including departmental and driver changes.

Strong computer skills, must have experience with Window 7 or higher, Microsoft Office, Outlook, Excel, Word, and the Internet

Excellent communication skills - both written and verbal English

Monitoring security cameras for suspicious or unusual activity

Coordinate with internal departments if incase of emergency or an accident

Ensure the security of trucks

Responsible for providing accident reports or video screen to Safety team in case of any accident

Knowledge of office management procedures and best practices.

Bachelor's degree in business administration, office management, or a related field is preferred.

Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks and deadlines effectively.

Fulfill any additional tasks requested by reporting manager.

Proven experience as an office coordinator, office administrator, or similar role, preferably in a corporate or banking environment.

Excellent communication skills, both written and verbal, with exceptional attention to detail.

3 + years of experience in a mechanical contractor environment; or equivalent combination of education and experience

Manages the Procore Model and Coordination Issues application

Must possess creative and innovative problem solving skills

Excellent documentation, communication, and presentation skills

Prior experience in a construction environment

401(K) Retirement Plan with Generous Company Matching

3+ years of landscaping design experience

Some sales experience is a plus. We will train the right person to be a high percentage closer

Knowledge of local plants, space planning, and construction techniques

Proficient in Microsoft Office, AutoCAD (good hand sketching skills ok)

Commute to our main office in Sun Valley or work virtually from home and meet potential customers daily

Construction knowledge is a plus

Lead management of facilities operations as well as delivery and change management of facilities related changes

Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI

Three+ years' experience in an administrative or clerical position, preferably with a financial services company

Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications

Stewardship of the client experience

Providing brief reporting to assist owners in management of the business.

Strong organisational abilities to manage multiple appointment schedules and administrative tasks.

Experience in a client service role, preferably in a health services field.

Exceptional empathic communication skills to connect with team members & clients of vulnerable sectors.

Proficiency in intermediate computer skills.

Workplace experience with website design, or social media marketing an asset.

High school graduation supplemented by a medical office assistant certificate or nursing unit clerk certificate with at least 3-5 years related experience.

Experience with processing financial claims and program administration.

Experience working in a rural community or with rural providers is an asset.

Experience with an electronic medical record, specific experience with MOIS is an asset.

Demonstrated knowledge and ability to work with diverse populations, incorporating diverse perspectives, values, and approaches into planning

Manages time effectively and meets ongoing deadlines

The successful candidate must have the following skills and abilities:

UBCM prides themselves in offering a competitive benefits package to their employees, including:

Must have 3 or 4 years of relevant experience, providing administrative services

Excellent written and oral communication skills with a high degree of accuracy and attention to detail when communicating

Demonstrated ability to be self-directed, manage multiple priorities and consistently produce results within timelines

Able to interpret, manage, and coordinate large volumes of information

6 years of recent, relevant, and progressive experience in a complex office administration coordination role, including working with senior level staff

Experience working in local government is preferred

Training and experience in staff leadership supervision, mentoring, and performance managing staff

Courses and / or experience in web design/maintenance, computer-assisted graphic design, and social media are considered an asset

Thorough knowledge of the activities of the CVRD and familiarity with the operation of Boards and committees

6-month certificate in office or business administration, or legal assistant program

Marketing & Social Media Management (Facebook, Instagram, Linked In etc)

Manage & organize the business filing systems and bringing them up to date

Experience with Real Estate software such as Realty Juggler, Lonewolf, Quick Books, Matrix System, Touchbase etc. would be an advantage

Demonstrate strong organization skills by keeping track of all, projects, communication, and tasks.

Assisting with administrative functions in the office

Preparing Payroll & agent commission cheque payouts

• Strong planning, time management and organization skills.

• Data and document management experience.

• Verbal and written communication skills

• Intermediate knowledge of Microsoft Word, PowerPoint and Excel

• Strong interpersonal and customer service skills.

• Ability to handle multiple projects simultaneously and meet deadlines.

·Organizing meetings and recording minutes involving multiple level of staff and management

·Resolve any door access problems that clients may experience and advise CHSI accordingly

·Advise and receive instruction from the General Manager or promptly upon occurrences.Complete an Incident Report following occurrence

·Supports social marketing for the benefit of CHSI as directed.

·Minimum 2-4 years Guest/Customer Services and or Administrative experience

·Strong customer service and relationship building skills

Lead management of facilities operations as well as delivery and change management of facilities related changes

We offer programs and benefits to support and sustain the mental and physical health of our employees and their families.

Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI

Three+ years' experience in an administrative or clerical position, preferably with a financial services company

Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset

Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications

• Strong planning, time management and organization skills.

• Data and document management experience.

• Verbal and written communication skills

• Strong interpersonal and customer service skills.

• Strong analytical and research abilities.

• Knowledge of corporate/unit policies and procedures

Experience supporting a level management team

Superior time management and multitasking skills

Prepare and review expense reports for the management team members

Act as liaison between managers, executives, employees, clients, and other external partners

Book internal and external meetings and manage conference room booking calendar

Review and follow-up on incoming and outgoing emails on behalf of managers as required