Office Coordinator Jobs

Bartek manufactures Malic and Fumaric acid and high purity Maleic Anhydride at their plants located in Stoney Creek, Ontario. The Maleic Anhydride facility utilizes the latest in butane catalytic conversion technology in a self-designed plant and refining process. Centrally located in southern Ontario, Bartek conveniently serves both the US and Canadian markets.

The Office Coordinator contributes to the efficient operation of the business by providing support to Human Resources and the management team while managing the general administration function and interfacing with individuals across the organization.

Position Description:

• Plan, organize and co-ordinate functions and special events as directed
• Answer phones, greet visitors, direct general inquiries
• Review and follow-up on incoming and outgoing emails on behalf of managers as required
• Support customer and employee communication initiatives
• Book internal and external meetings and manage conference room booking calendar
• Manage calendars as required
• Prepare and review expense reports for the management team members
• Prepare, update, edit documentation and manage Human Resource filing system
• Sort and distribute departmental invoices and mail
• Assist operations and customer service with shipping samples which may include TDG
• Act as liaison between managers, executives, employees, clients, and other external partners
• Book travel and accommodation arrangements where required
• And accurate manner
• Manage flow of information between executives and cross functional departments in a timely
• Manage stock and order office supplies as required
• Set up conference calls and/or video conferences
• Documentation
• Attend meetings when required

Abilities & Requirements:

• Superior time management and multitasking skills
• Experience supporting a level management team
• Must be willing to receive TDG certification if not already obtained
• Advanced knowledge of MS Office suite
• Strong attention to detail and extreme mindfulness of confidentiality
• Excellent verbal and written communication skills
• Ability to prepare complex and comprehensive presentations

Bartek Ingredients Inc. can provide accommodations upon request for applicants. We will consult with the individual once a request is made and provide suitable accommodations that take into account the individual’s unique accessibility needs that result from a disability. If you have any accommodation needs, please speak with Human Resources.

Important Note about InMails: We kindly ask that all interested applicants refrain from contacting Bartek employees regarding active job vacancies through InMails or other forms of communication unless it is related to an accommodation. In order to keep the recruitment process fair for all applicants, we are requesting you apply to the LinkedIn job ad. This ensures that no applicant has an unfair advantage over another. Each resume submitted through the LinkedIn job ad will be reviewed by the team and analyzed for fit on an objective basis. If you have questions about the role, you will have an opportunity to ask them during the interview process if you are selected. Bartek employees will not be responding to InMails concerning active job postings unless it is a disability accommodation request. We thank you for your cooperation in keeping our recruitment process fair and equitable for all who wish to apply.