Homeowner Relations Administration Coordinator

JOB TITLE: Homeowner Relations Administration Coordinator

DIVISION: GDLP

DEPARTMENT: Sales and Marketing (Homeowner Relations)

REPORTS TO: Director, Customer Care

LOCATION: Toronto

POSITION OVERVIEW (Purpose):

Graywood is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 38-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.

Graywood is looking to hire a Homeowner Relations Administration Coordinator to support the Customer Care team with unit purchases.

KEY RESPONSIBILITIES:

• Assist with tracking broker information and commissions
• Generate Tarion occupancy notices to clients and send out, as necessary
• Assist with the preparation of litigation packages
• Assist with the distribution of Reports and Distribution List
• Assist with creating and providing a complete lawyer’s package for closing including but not limited to items listed on the SOA.
• Assist with the preparation of Sales Administration policies and procedures
• Prepare and manage outgoing communication, such as mass emails, and text messages
• Reconcile Mortgage approvals
• Responsible for assisting with gathering, tracking and organizing Agreement related items and entering them into the database, including addendums, parking and locker allocations, hst rebates and deposits, and décor costs for Statement of Adjustment
• Carry out other administrative duties as required

GENERAL:

• Carry out additional ad hoc duties as required.

Requirements

QUALIFICATIONS:

Experience (# years/specific skills/experience):

• 2-year experience in administration, New development would be a plus.

Key Competencies:

• Self starter
• Detail-oriented
• Organized
• Proficient in Excel, Word, PowerPoint, Adobe

Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.

Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.