Director Of Administration Jobs

Sharno Group – Company Profile

Sharno Group is a family-owned boutique investment firm and family office focused on identifying investment and business opportunities across a wide range of strategies. With a commitment to value creation, the firm seeks strategic partnerships and employs a long-term perspective in its investment approach. Sharno’s core areas of investment focus include real estate, private equity, private lending, hedge funds, and public equities. The firm prioritizes family values, its team culture, and has a significant core philanthropic vision. Please visit our website for more information.

Position Summary

This is a rare and unique opportunity to join a leading single-family office with an entrepreneurial vision. By joining this team of active, driven, and aspirational professionals, the chosen candidate will have autonomy and direct influence into all administrative, organization, and operational practices and procedures of the firm. The chosen candidate will be responsible for performing an array of administrative and operational functions requiring confidentiality, initiative, and superb organizational skills. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. The chosen candidate will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the firm’s activities and goals. The responsibilities, job focus, and evolution of the successful candidate’s role may vary depending on the chosen candidate’s strengths, fit, and aspirations.

Essential Functions

• Coordinate office supply purchasing, including maintaining stock (coffee, tea, and beverages, toner and copier, paper stock, office supplies, etc.), monitoring usage and organizing received orders.
• Support the day-to-day financial operations of the firm including, but not limited to: prepare bookkeeping and reconciliations of bank accounts and corporate credit cards for various corporate entities; actively participate in month-end close processes, including preparation of monthly reconciliations (bank accounts, credit cards, etc.); and assist with treasury process, including processing of electronic transfers and cheque runs.
• Confidentially review, prioritize, and respond to critical emails and filter as the need arises.
• Providing organized, proactive, and efficient administrative support to the firm and its team.
• Other Administrative duties required as necessary.
• Follows up with the management team regarding due dates for various tasks.
• Support with creating, editing, formatting, and proofreading documents, making editorial changes where necessary.
• Personal support of family members and executive team.
• Proactively manage the calendars of the management team, including managing conflicts and priority meetings in advance, providing effective preparation time for executives.

Core Competencies

• Accounting software (ex: QuickBooks, Xero and Sage 50) knowledge considered an asset.
• Excellent writing skills, including proper spelling, grammar and punctuation and ability to write and format moderately complex correspondence.
• Post-secondary diploma or degree, preferably in Business Administration, or a combination of relevant education and/or experience is preferred.
• Knowledge and relevant experience with bookkeeping and basic accounting principles.
• Microsoft Office, specifically Excel and Outlook, use at high proficiency.
• Considerable judgment and discretion in preparing, disclosing and handling information of a confidential and sensitive nature.
• 5 or more years of senior administrative work experience, preferably in an Executive Assistant, Office Manager, Manager or Administration, or related capacity.
• Ability to work in a dynamic, fast-paced environment and deal calmly and effectively with fluid tasks.
• Strong interpersonal skills coupled with a ‘can do’ attitude to provide great service to busy leaders.

We are considering both full-time and part-time candidates for this position.

Competitive Base Salary in-line with level of experience.

The position is available immediately.

Sharno Group Inc.’s office is located at 446 Spadina Road, Suite 301 in Midtown Toronto.

Interested candidates may also email cover letters and resumes to [email protected].

We thank all applicants; only those selected for an interview will be contacted.