Coordinator, Administration (Registration) Jobs

The College of Optometrists of Ontario is a self-regulatory authority responsible for registering

(licensing) and governing optometrists in Ontario. Optometry has been regulated in Ontario since 1919 and is guided by legislation including the Regulated Health Professions Act and Optometry Act. The College’s mission is to regulate Ontario’s optometry profession in the public interest. The College uses its authority to guide the profession in the delivery of safe, ethical, progressive and quality eye care at the highest standards. Its vision: A leading regulator focused on safe eye care and progressive practice

The College of Optometrists of Ontario is seeking a full-time Coordinator, Administration (Registration) on contract to cover an 18-month leave. The position is the first point of contact for incoming calls and emails from pre-registration and registration applicants inquiring about the registration process and new registrants; tracks applications and prepares correspondence as appropriate; manages applicant/new registrant profiles and processes for online applications and accounts payables and receivables.

Key Duties and Responsibilities:

• The public, and vendors
• Maintaining applicant and new member records and database management
• Generating letters, invoices, and receipts for applicants/new registrants
• Interacting respectfully and helpfully with other College staff, volunteers, professional members,
• Working collaboratively with other administrative staff to prioritize tasks.
• Following up on documentation and payments from applicants and new registrants
• Providing general office support for the registration process by phone, in-person, and by email
• Supporting other program areas, as required
• Following up on application inquiries
• Preparing required reports for College stakeholders

Qualifications:

• Excellent customer service/public interaction experience
• Zoom, Microsoft Teams
• Experience with data entry and production of reports using database software (experience with
• IMIS would be an asset)
• College-level accounting or business administration course is an asset.
• Intermediate to advanced computer skills in MS Office (Excel, Word, Mail Merge, PowerPoint),
• Work experience in a health care environment and/or regulatory organization would be an asset.

Skills:

• Varied tasks simultaneously and meet deadlines.
• Flexibility and the ability to switch from one task to another with ease.
• Good judgment.
• Ability to deal with sensitive and confidential information using discretion, professionalism, and
• Ability to work independently as well as collaboratively, to prioritize and manage different and
• Numerical aptitude
• Strong customer focused with excellent interpersonal and communication skills.
• Excellent attention to detail
• Strong organizational skills

The College offers competitive compensation, based on experience.

More about the College:

We are a small, professional team that promotes collaboration and work-life balance. The College is in midtown Toronto near the subway. Our staff is currently working in a hybrid environment.

How to Apply:

To apply, please click on the application link by September 6, 2023. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. If you have questions, you can also contact Mirjana Nevajdic at 416-237-1500 x.236 or [email protected].

Our College is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous Peoples, persons with disabilities, and persons of any sexual orientation or gender.

Accommodations are available on request. Applications will be assessed on a rolling basis. We thank all applicants, however, only those selected for an interview will be contacted