Lease Administration Operations Director Jobs

Provides expertise in strategic planning, financial management, program development, human resources, and operational management to the assigned group of departments.

Other Qualifying Skills And/or Abilities

Identifies opportunities for improvement and/or innovation; designs, undertakes and implements new initiatives to enhance services to students, faculty, and staff.

Participates in all budget planning, development and maintenance for departments/units within designated Administrative Support Centre.

Serves on department, Faculty, University, and other committees as required.

Provides back-up support to the Administrative Officers within the Administrative Support Centre.

A minimum of 5 years of experience in project management and/or executive assistant roles

Previous experience and knowledge of the Benefits Consulting and Administration Industry

Formal Project Management Training and Accreditation would be considered an asset

Formal Project Management Training and Accreditation

The Director, Administration & Project Management will:

To be successful as a Director, Administration & Project Management with People Corporation, you will need:

Knowledge of contract law, insurance and environmental law and property management.

Previous experience in corporate real estate with a strong background in lease abstracting, interpretation and lease database management.

Assist in the annual/monthly budgeting creation and tracking requirements for all assigned budgets including invoice submission and tracking for accrual purposes

Manage the collection of market comparables to support renewal process and new site selection benchmark for SMCRE And MCRE

Administer Property Tax payables and manage minutes for Meridian’s consultants for appeals of assessment

3+ years of administrative experience in working with commercial leases.

Experience in human resources management, business administration, finance, research support, facilities, health and safety and operational management.

Experience working at a management level in a university and/or a health care setting.

Directs the strategic planning and management of human resource activities in the Department ensuring equity and compliance with employment agreements;

Exercises considerable judgment and decision making in department operations, resource allocation and human resource management

Oversees event organization and management and related costs

Liaises with FoM Finance staff and other UBC finance personnel

Follows up with the management team regarding due dates for various tasks.

Post-secondary diploma or degree, preferably in Business Administration, or a combination of relevant education and/or experience is preferred.

Knowledge and relevant experience with bookkeeping and basic accounting principles.

Accounting software (ex: QuickBooks, Xero and Sage 50) knowledge considered an asset.

Strong interpersonal skills coupled with a ‘can do’ attitude to provide great service to busy leaders.

Excellent writing skills, including proper spelling, grammar and punctuation and ability to write and format moderately complex correspondence.

Accountable for tracking and managing; Client profit margins, staff utilization and overtime, client relationship risk reviews, incident management and risk reduction

Liaise with investment managers, brokers and auditors for day-to-day operational issues

A working knowledge of Japanese investors or retail funds an advantage

Managing a team of fund accountants responsible for client deliverables such as NAV production, financial statements and associated reports

Review the work of direct reports to ensure completeness/accuracy of client deliverables

Ensure that the team is appropriately trained, engaged and as efficient and effective as possible in achieving organizational targets and goals.

Understanding and experience in Human Resource Management and systems

Management of logistics for all bi-weekly townhalls

Management of logistics and quarterly in-person “All-Hands” Meetings

Leadership experience inspiring, coaching, training, developing, and onboarding team members

Excellent communication skills with a focus on clarifying expectations for your team

Demonstrated ability in developing and aligning your team’s strengths, skills, and talents with

A minimum of five to ten (5-10) years of experience in relevant office administrative, project management and/or operational support is required

Excellent organizational, time management, analytical and problem solving skills are required

Manages relationships with third parties such as vendors, service providers and property management office

Coordinates office repairs and maintenance with building management staff

Provides support for the executive management and committees on reports, programs and initiatives as required

Remote Work from Home on occasion

Experience or certification in clinical trial management, project management, and data management activities

2 years of management experience

Provide oversight on completion of administrative tasks across multiple databases and project management systems.

Liaise with Leadership, Clinical Operations, Clinical Data Systems, Business Development, Finance, QMS, Human Resources, and Marketing/Recruitment team leads as necessary.

5 years-experience in clinical research

5 years-experience with Centricity Research

Strong Customer Service and People Management skills; Interface with internal and external customers resolve issues to meet corporate service standards.

Oversee the exhibits management for all court filed exhibits.

Build and maintain a relationship with cross-functional departments, team and management to ensure a thorough understanding of operational needs.

Provide management with updates and status on issues or concerns relating to unit or function as required to meet operational needs.

Prepare management reports, presentations, and general ad hoc information as required accurately by established timelines.

Maintain open communication with management through both verbal and written reports.