Lease Administration Specialist Jobs

About This Opportunity
At Meridian our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are.
The Lease Specialist is accountable to the Manager, Real Estate in supporting various lease administrative activities including lease documentation, rent administration, exception reporting and data entry/updating. Value is created by managing the accuracy, timeliness, storage and flow of information internally to all stakeholders. Ensuring risk is mitigated by participating in the process of preparation, revision, execution and accurate data entry in the lease database system.
Is this role right for you? In this role, you will:

• Monitor and track workflows to ensure timely completion/execution of submitted legal documents associated with the real estate portfolio as submitted by the SMCRE And MCRE
• Review and track Landlord adjustments in rent, including annual Rental Advise Notices, CAM/Tax reconciliations in an effort to garner savings and escalate issues to the SMCRE and MCRE as needed
• Assist in the annual/monthly budgeting creation and tracking requirements for all assigned budgets including invoice submission and tracking for accrual purposes
• Manage the collection of market comparables to support renewal process and new site selection benchmark for SMCRE And MCRE
• Insurance Administration: Provide certificates of insurance as requested by Landlords and obtain current certificates from third party tenants in properties owned by Meridian
• Notify internal stakeholders (accounting, risk, marketing, REM team members) on change in network (new stores, closed and replacements). Notify internal stakeholders on change in landlord information
• Generate monthly rent payables schedules and annual rent receivables schedule for upload into enterprise wide financial software system (NetSuite)
• Monitor and action critical dates such as expiry dates, options to renew, options to terminate, etc.
• Administer Property Tax payables and manage minutes for Meridian’s consultants for appeals of assessment
• Reviewing and interpreting various leases to support inquires on an enterprise-wide level to aid in the resolution of day to day real estate issues/concerns/questions
• Other duties and special projects as assigned
• Produce various internal reports for REFM and senior leadership teams
• Manage, maintain, update and ensure integrity of data and documents within and be a subject matter expert on the enterprise lease database system and associated data sets and tracking tools

We’d Love to Work with You If You Have the following skills and abilities:

• Superior attention to detail and accuracy, particularly in terms of data input
• 3+ years of administrative experience in working with commercial leases.
• Systematic thinking and critical review skills
• Knowledge of contract law, insurance and environmental law and property management.
• Excellent organizational skills
• Proficiency in MS Office
• Previous experience in corporate real estate with a strong background in lease abstracting, interpretation and lease database management.
• Excellent analytical skills
• Outstanding communication skills – both verbal and written
• Post-Secondary education in Business, Commerce, Legal Administration, Paralegal Services or equivalent.

Join us! Our team works in a hybrid environment. The successful candidate must be able to commute to our office at 3330 Bloor Street West, Toronto AND 75 Corporate Park Drive, St. Catharines.
Meridian has a remote work policy that allows flexibility for employees to work remotely but also requires regular time in the office for purposeful meetings to collaborate, innovate and build effective relationships with your team, your colleagues and your leader which is very important to us.
What's in it for you?

• Hybrid work arrangements with in-person office time to collaborate, innovate and build relationships with your colleagues
• You'll get to work with and learn from diverse industry leaders, who have hailed from top organizations around the world
• We provide you with the tools and technology needed to delight your candidates and clients!
• We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success!
• This isn't your typical "corporate" job. We work hard and we have fun!

Who we are:
Meridian is Ontario’s largest credit union, and second largest in Canada, helping to grow the lives of our more than 360,000 Members. Meridian has more than 75 years of banking history and is 100% owned by its members. With 89 retail branches and 15 Business Banking Centers across Ontario and $ 30B in assets under management, Meridian offers a full range of financial products and services to its retail, business banking and wealth members. With over 2000 employees and corporate offices located in Toronto and St. Catharines, Meridian has a track record of creating and delivering innovative new offerings and is committed to investing in the communities that we serve. Our plan is to build on our momentum as we deliver on our purpose - helping our members achieve their best life.
Find our story here: About Meridian
Experience the Difference!
Meridian is committed to promoting an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. We are dedicated to employing a workforce that reflects the diversity of our communities and Members in which we live and serve.
Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, or disability.
Please note that due to the volume of applications, only those under consideration will be contacted for an interview.
Thank you for your interest in Meridian Credit Union.