Payroll & Transportation Administration Supervisor

Spitfire Recruiting, on behalf of our client, is currently seeking an Administration Supervisor to join their operations team in their Milton, Ontario location.

This full-time position requires working from Monday to Friday, 7:00 am to 4:00 pm, with occasional weekend availability based on operational needs.

The salary for this role ranges from $60,000 to $65,000, depending on experience. Overtime will be compensated for hours worked beyond 40 hours.

Responsibilities:

• Sort delivery paperwork, matching it with manifests for verification and invoicing.
• Enter daily hours for payroll processing.
• Investigate and resolve any discrepancies or errors in payroll.
• Coordinate with head office to ensure timely completion of all billing and invoicing tasks.
• Manage office supply levels and keep the storage area organized.
• Review driver paperwork for accuracy, including kilometers, hours, names, signatures, and dates, and notify dispatch of any missing information, delays, or inaccuracies.
• Verify entries into dispatch software and complete local and long-distance billing approval, ensuring accurate billing amounts for customer invoicing.
• Oversee and verify the accuracy of weekly payroll for Canadian employees, both salaried and hourly.
• Maintain accurate records, reports, logs, and forms as necessary.

While also providing administrative support by:

• Verifying reconciliation of monthly petty cash before final approval.
• Maintaining purchase order logs.
• Scanning and filing supplier invoices.
• Supporting management by handling various assigned administrative tasks.
• Ensuring daily completion of billing tasks.
• Performing data entry for all departments as needed.
• Assisting in identifying process improvement opportunities and developing efficient administrative workflows.
• Handling bank deposits as required.

Requirements:

• Excellent multitasking skills while maintaining accuracy.
• At least 1 year of experience with the ADP Workforce Now time and attendance application.
• Possession of a valid driver's license and a reliable vehicle. Mileage will be compensated.
• Minimum of 5 years of billing experience.
• Ability to thrive in a fast-paced, multitasking office environment with high demands.
• Previous experience in the transportation industry is advantageous.
• Strong attention to detail.
• Proficient computer skills, including Microsoft Office with a focus on Excel.
• Minimum of 3 years of supervisory experience in a billing or accounting department.