Office Administrator / Hr Coordinator

Why Join Sinclair Technologies?

We have an innovative and outstanding team of industry professionals who drive our ongoing success at Sinclair. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential.

Summary:

The Office Administrator / HR Coordinator is the Aurora-based HR representative for Sinclair Technologies, a Division of Norsat International Inc. As part of the HR & Administration Team, this role includes close coordination with the HR team, based in Norsat’s Richmond, BC office, to ensure consistent application of HR policies and procedures at the Sinclair location, supporting Sinclair staff with HR inquiries, and administration support for senior management special projects at Sinclair.

What You'll Do:

• Maintain a positive, efficient and professional working atmosphere.
• Support other duties as request by the GM or other senior managers.
• Contact, coordinate and manage shared service vendors. Negotiate service pricing and monitor vender performance.
• Assist HR & Administration in preparation of emails, documents and presentations.
• Maintain kitchen supplies, upkeep coffee machine and tidiness for communal area.
• Organize and support training programs for shop floor and/or office employees. Track and maintain regular and special training records.
• Arrange catering for special events, preparing for All Hands meetings, etc.
• Assist with recruiting for Sinclair.
• Assist staff with HR-related inquiries.
• Participate in committees and lead Health & Safety committee meetings. Coordinate and track action plans.
• Work closely with the HR team, based in Norsat’s Richmond, BC office, to ensure consistent application of HR policies and procedures at the Sinclair location.
• Support staff onboarding and offboarding processes.
• Assist with Purchasing as time permits.

What You'll Bring:

• Attention to detail
• 2+ years of experience in office administration
• High integrity and a real sense of ownership and accountability of responsibilities and projects
• HR experience preferred
• Ability to communicate effectively with all employees
• Ability to manage fast-changing business circumstances, thrive in a constantly changing business environment and handle multiple (and sometimes conflicting) deadlines
• Excellent communication skills, verbal and written
• Reliable and team oriented
• Ability to multitask

What We Offer:

• Paid vacation days;
• Up to an annual maximum of $2,000 per year professional development fund for designations and accreditations;
• Fitness reimbursement program;
• 100% reimbursed job-related training;
• Office located in a serene location full of greenery in Aurora, ON (go for a quick hike at lunch at Sheppard’s Bush!);
• 5 paid sick days;
• Flexible hours of work based on position;
• Employee events & initiatives: company BBQs, free lunch events, ice cream trucks, employee raffles, and a lunchroom fully stocked with a variety of coffees & teas.
• 100% paid by employer comprehensive health benefits package including medical, dental, life & disability insurance and more (coverage varies);
• Employee Award Program;
• Plenty of on-site parking & a 5-minute walk to GO Train station;
• 4% RRSP matching;
• Employee Referral Program;

Please note that benefits may vary by location and employment status.

Applicants must hold either a Canadian citizenship, Canadian Permanent Residency, or Work/ Study Permit. Unfortunately, we are unable to provide assistance for work authorization.

About Us:

Sinclair Technologies, a division of Norsat International Inc., is a leading designer and manufacturer of antenna and RF signal conditioning products, systems, and coverage solutions. Sinclair products are used extensively in public safety and private industry communication networks, such as emergency services, transportation, natural resources, and utilities. We have over 70 years of industry-leading expertise in all aspects of antenna and RF signal conditioning design and manufacturing. With a strong focus on R&D, we continue to expand our product offerings and offer industry-leading technical solutions.

Reports to: General Manager

Department : Administration

Position Type: Full-Time

Diversity Statement:

The Company values a diverse workplace where equal employment opportunities are available and commits to practicing a fair recruitment and hiring process in which all candidates are considered on the basis of their skills, abilities, and fit with the Company. All qualified applicants will receive consideration for employment without regard to race, colour, ancestry, place of origin, religion, age, sex, gender identity or expression, sexual orientation, marital status, family status, pregnancy, and physical or mental disability.

Accessibility Accommodations:

More information about our accessible workplace, including disability accommodations, are available upon request for candidates taking part in all aspects of the selection process.

Security Screening Requirement:

Sinclair is a secure facility; thus, all employment is contingent upon the selected candidate’s successful clearance from federal security screenings, including Criminal Record Check.

We thank all applicants in advance for their interest; however, only those under consideration will be contacted.

No recruiters please.

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