Office Coordinator & Executive Assistant

Hi! My name is Emma Hunt, and I'm the Head of People and Culture at Boxhub. With a deep-rooted passion for crafting exceptional employee experiences and scaling dynamic teams, I am thrilled to be part of Boxhub's journey toward remarkable growth. As we embark on an exciting growth trajectory, employee and candidate experiences take center stage as vital contributors to the company's overall health and success, which is why I'm looking for an equally passionate and motivated Office Co-ordinator & Executive Assistant to take on a multifaceted role to support us in making Boxhub an enjoyable workplace, fostering a welcoming ambiance, and supporting our executive operations.

Our Mission

Boxhub is an e-commerce & logistics startup on a mission to revolutionize the way shipping containers are traded, transported, and used. Shipping containers are becoming the most sustainable and cheapest solution for many storage and building projects. We believe that giving our customers better access to containers, while improving the inherently broken supply chain, we can generate a substantial positive impact and help save thousands of tons of CO2 per year.

Boxhub is well funded by some of the most successful investors in the tech industry, founded by long-term shipping industry experts, and led by award-winning entrepreneurs. We were recently listed by VC's as one of the most promising marketplaces of 2022 and are looking for new team members who are equally passionate about changing an entire industry.

Your Mission

• Supporting our transition into a new office, ensuring our furniture and space are fit for purpose, setting up vendors and ensuring the office is a productive space for our employees.
• Organizing the office space and optimizing storage, keeping the space clean and tidy and developing documentation on where employees can find what they need.
• Assisting in events coordination, from coordinating team offsites to in-office socials and industry events.
• Performing ad hoc admin tasks for C-suite and business leaders whenever they need your support, such as booking meetings, helping with presentations, catering for guests etc.
• Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.
• Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.
• Establishing and managing supplier relationships for office supplies, food and snacks, cleaners, repairs and couriers etc.
• Booking travel for team members across the business, providing them with an easy travel experience.

What you bring to the table

• You understand the importance of health & safety and are keen to learn about workplace safety by gaining your joint health and safety committee (JHSC) certification (bonus points if you’re certified already!)
• You’re organized and prioritize well, asking the right questions and being proactive.
• You value employee experience and have created an office environment that employees love to come into.
• You’re experienced in office administration and coordination; you’ve helped an office run smoothly and jumped into supporting the team and collaborating cross-functionally.
• You value inclusion, equity and belonging and embody that through your work and interactions with different people.
• You've supported a leader in managing their time and know how to uncover priorities.

Interview process

• A short take-home exercise to assess your approach to supporting teams
• Reference Check
• 45-minute interview with Max Birner (CEO) and Emma Hunt (Head of People and Culture)
• Offer 🥳
• 30-minute Phone screen with Emma Hunt (Head of People and Culture)

Benefits:

Highly competitive salary depending on experience and commission

Stock Options

Fantastic opportunity to help build and grow with a funded company at an early stage

4 weeks of annual vacation

Comprehensive healthcare benefits plan, including dental & vision & spending account you get access to on day 1

Free access to Maple and Headspace apps

A monthly transportation allowance

Flexible working hours in a hybrid environment - we work remotely 2 days a week

Join a multicultural team that has built successful startups around the world

Boxhub’s Commitment to Diversity, Equity and Inclusion

At Boxhub, we believe diversity and representation are key to creating an exciting product and an amazing customer and employee experience. We strongly encourage applications from candidates of all backgrounds, experiences, and perspectives regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other aspect that makes you, you.

Boxhub’s commitment to accessibility

Boxhub is committed to developing an inclusive, barrier-free recruitment process and work environment. Please inform us if you require any accommodation, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats, or to report any accessibility problems, don't hesitate to get in touch with us at [email protected]