Executive Assistant - Digital Health And Cio Office - Regular Full-Time (2023-223313)

We currently have a Regular Full-Time opportunity for a Executive Assistant in the Digital Health and CIO Office at our Bayview campus.

Hours Of Work

Weekdays: Days; 8 hrs; As per schedule

Some flexibility required

Summary Of Duties

Reporting to the Vice President, Digital Health and Chief Information Officer, this role is responsible for providing executive support for all administrative office functions. The primary function of this role includes managing a complex calendar, responding to correspondence, organizing events, planning for Board and Project meetings and liaising with multiple departments, Senior Leaders and external stakeholders. This role requires a self-directed, highly motivated team player with experience at a senior level. The successful incumbent must be able to effectively manage multiple priorities, possess superior planning and organization skills, and be able to work effectively within timelines. The person must also be diplomatic, have excellent verbal and written communication skills and be able to provide exceptional customer service to a variety of internal and external stakeholders.

• Organize and maintain a filing system
• Effectively manage Executive’s complex calendar, ensuring items are posted correctly to calendar and assessing for matters of urgency in a self-directed manner
• Prepare all paperwork pertaining to Human Resources functions for the program such as new hires, employee changes, etc. Input all program payroll hours and troubleshoots all payroll problems.
• Review and edit communications and presentation materials to ensure accuracy and ease of comprehension
• Co-ordinate meetings including external meetings and retreats, reserves and prepares meeting rooms and arranges periodic meals
• Other related duties, as assigned
• Research and compile appropriate data for meetings, reports, projects, etc.
• Create complex documents in Excel, Word and PowerPoint
• Provides project management leadership on the execution and delivery of work plans, projects and deliverables.

Qualifications/Skills

• Demonstrated excellent written and oral communication skills.
• Demonstrated independence and comfort in taking initiative on resolving issues within scope of responsibility.
• Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information
• Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and Power Point required.
• Superior time management, organizational skills, accuracy and attention to detail.
• Ability to makes notes or minutes from dictation.
• Minimum 3 years of experience in project management, change management, facilitation, organizational development and process improvement is strongly preferred
• Significant recent related experience in an administrative or executive assistant supporting a senior executive (ideally in healthcare) is required.

Qualified candidates are invited to submit their cover letter and resume (in one document) quoting 223313 to:

Human Resources

Sunnybrook Health Sciences Centre

To apply, please click "Apply for Position" at the bottom of this page