Part Time Office Assistant

We are looking for an individual to provide part-time support in our back-office business operations. The ideal candidate for this role should have a keen eye for detail, possess a strong work ethic, excel in multitasking, approach tasks with a positive mindset, and be adaptable in fast-paced environments.

At our organization, we are dedicated to offering our team members the resources and possibilities they need to develop, succeed, and enjoy their work.

Responsibilities:

• Maintain an efficient filing system for client projects and company information.
• Assist the company's accountant with diverse accounting activities as necessary.
• Offer additional administrative assistance to the consultant team as needed, such as scheduling interviews and arranging business travel.
• Provide aid in recruiting administrative duties when required (scheduling, feedback, etc.).
• Collaborate with the IT provider to ensure smooth execution of daily IT operations.
• Oversee office facilities, including meeting rooms, kitchen maintenance, and overall office organization.
• Support Managing Partners with various business-related tasks, such as coordinating meetings, organizing travel and accommodations, preparing timesheets and expenses, and aiding in meeting preparations.
• Support corporate initiatives or special projects as they arise.
• Liaise with facility and equipment vendors to ensure seamless operations.
• Contribute to enhancing the company's knowledge management system (SharePoint).

Qualifications:

• Eagerness to learn, a demonstrated passion for contributing to the company's success, and a proactive approach.
• A minimum of 2 to 3 years of office administration experience, preferably within a client service context.
• Friendly, enthusiastic, and energetic demeanor.
• Capability to work independently, resolve issues, and complete tasks while maintaining exceptional attention to detail, accuracy, and work quality.
• Proficiency in Microsoft Office programs including PowerPoint, Excel, and Word.
• Sound judgment, adept problem-solving, and troubleshooting skills.
• A University or College degree is preferred.
• Strong organizational and communication abilities, both written and verbal.
• Initiative and the ability to anticipate tasks proactively.
• Skill in managing multiple tasks and prioritizing to meet deadlines.

Working Hours/Location:

• This position requires the individual to work in-person at our office three days per week (no remote work)