Virtual Office Administrator / Full-Time (Remote)

Company Profile

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We offer real career opportunities in a fast-growing, friendly firm with a dynamic and ambitious team. Our compensation package is competitive and you will be rewarded on the basis of your personal performance, as well as on the basis of the company's overall achievements. For the right candidate, the extensive growth plans for the US offer the opportunity to progress quickly.

Perks And Benefits

We offer a comprehensive benefits package including health, vision, dental, healthcare FSA, HRA, 401K, pre-tax transit and parking plans, PTO, and observed holidays.? With a culture built on collaborative teamwork, respect and honesty, energy and can-do attitudes, dynamic innovation and excellence.

Main Responsibilities will include:

• Implement processes to ensure the smooth running of office and operations
• Booking flights, hotel, accommodation for staff and candidates
• Arranging Company lunches, breakfasts,
• Event planning
• Ordering of VoIP and mobile phones and contract maintenance
• Updating and maintaining Company lists and Databases; i.e. Company contact sheet, conference numbers
• Purchasing of marketing materials, printing, collection and distribution
• Sourcing and Purchasing of presents for company birthdays, Birthdays, Anniversaries, Christmas and ad-hoc gifting.
• Registration of employees for marketing events, membership
• Assist where necessary in creating new employee profiles in Salesforce and deletion of former employees
• Purchasing and procurement of stationery and snacks
• Ordering, proofing of company business cards
• Social committee member
• Logistics admin: Fedex, DHL
• Insurance- Collation, administration, renewal
• Working with HR to process leavers swiftly and accurately, ensuring return of company property
• Liaising with Building Management for office management and ensuring the office facilities are clean and functional
• Receiving and processing company mail and packages

Requirements:

Desired experience and skills:

• Strong analytical and problem-solving skills.
• Proven experience as an office manager, administrator or other clerical position.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
• Adaptability and willingness to consistently learn new skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.

Education and Experience:

• 1+ years of administration experience.

Physical Requirements:

• Must be able to lift 15 pounds at times.
• Prolonged periods of sitting at a desk and working on a computer.

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