Office Manager Jobs

Do you love numbers, accounting and business administration?
Position Title: Office Manager

• Can you focus on the important tasks and deliver consistent results while balancing all sorts of critical administrative tasks?
• Do you believe that collecting and tracking data helps a company make awesome business decisions?
• Do you have an eye for detail and bring next level thoroughness to your work?
• Do you thrive being the go-to person for all administrative aspects of a business?

This position is the go to person for ensuring that all the important administrative details of the business are taken care of.
Company: Insight Service Solutions Inc. is a leader in the commercial exterior building maintenance and cleaning services market in Winnipeg. We offer a variety of services from Window and Pressure washing to Dryer vent cleaning services. We are a growing and passionate company, and our team members take great pride in the work we do. We work in an exciting, high performance culture and love bringing awesome people to our team! Visit us at insightservicesolutions.ca to learn more about us.
Position Type: Full time – Monday – Friday 8am – 4PM
Term position: August 2023- October 2024
Benefits of this role:

• Weekly team lunches, monthly team hangouts and annual company retreats
• Being an integral and critical part of a small team
• Opportunities to learn, grow and be challenged to develop your skills

Are you an experienced office manager that is looking:

• To operate in a company that gets excited about good procedures that help deliver exceptional results
• To lead the administration of a growing company
• To be a valued part of a leadership team in a strong performance culture of passionate people
• To be a part of a team that values the detail and thoroughness you bring

Description of Duties:

• Ensure filing systems are maintained and current
• Key holder responsibilities for office and bank.
• Coordinate with IT department on all office equipment
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
• Display knowledge of CSAM COR and assist in annual core Audit.
• Process Bi-weekly payroll ( 35 employees): Entering employee information and payroll data into the system. Calculating payable hours, commissions, bonuses, taxes, and deductions. Setup of new employees. ROES, T4’s.
• Responsible for creating PowerPoint slides and making presentations
• Organize office operations and procedures
• Point person for maintenance, mailing, supplies, equipment, bills, and errands
• Perform full cycle accounting duties: Accounts payable, accounts receivable: collections, journal entries, deposits, bank & credit card reconciliations, Source deduction payments, GST filing & Payment.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
• Partner with HR to maintain office policies as necessary
• Responsible for providing orientation and training to new employees
• General to advanced knowledge of accounting policies and procedures; maintain accounting data base, reading and usage of reports.
• Oversee & process WCB claims, review & Process business taxes, business insurance & COI requests.
• Handle customer inquiries and complaints
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Maintain digital filing records in Google drive and Quickbooks online.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Responsible for planning and execution of company events

Skills & Requirements:

• Computer skills and knowledge of office software packages
• Excellent written and verbal communication skills
• Knowledge of business and management principles
• Strong organizational and planning skills
• Excellent time management skills and ability to multitask and prioritize work
• Knowledge of clerical practices and procedures
• Proficient in Microsoft Office, Google Drive: Sheets & Docs
• Attention to detail and problem solving skills
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of office management responsibilities, systems, and procedures
• Proven office management, administrative, or assistant experience

Proficiency in the following computer systems is preferred:

• Quickbooks time
• Trainual
• Smart Service
• Computer savvy and able to learn new programs fast & efficiently
• Quickbooks Online- including payroll processing ( Must)
• Google Drive: Including Sheets, Docs, and drive organization ( Must)
• Dext
• Jobber

Compensation: $45,000.00 - $55,000.00 Annual Salary + In House Health Benefits after 3 Months
Application: If this sounds like you, please attach your resume and let us know why you think this job is for you and why you’d be a great fit for our team!
Member businesses are independently owned and operated. Your application will go directly to the member business, and all hiring decisions will be made by the management of that business. All inquiries about employment at these businesses should be made directly to the business location, and not to the International Window Cleaning Association.