Executive Office Manager Jobs

Job Overview

A diverse community of learning united by a shared sense of purpose: achieving personal and professional growth in a rapidly changing career and educational landscape. Our ability to offer accelerated, accessible, and innovative programs that prepare our students to adapt and lead in response to this change has made us the fastest-growing school in Canada.

Key Responsibilities

Working closely with the senior leadership team, the office manager is responsible for the over all information and records management and maintenance for the Office and school, preparation of business development and thought leadership presentations, development and execution of project plans, supervision of administrative office staff and efficient professional, confidential executive support to the members of the senior team.

Duties are broad, varied and of a confidential nature. Daily activities involve interaction with staff, executive offices, and high-level internal and external contacts and officials, with exposure to confidential information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgment. The role assists with all aspects of, project management, event management, support and management related to: administrative and office management, facilitation of senior management meetings, communications, information and records management, and strategic program research and development. Assesses the importance and urgency of issues or problems that arise, addresses issues, or alerts relevant leadership of potential problems or conflicts. This position is responsible for balancing the complex and competing priorities of the unit which involves strategically meeting the demands of a challenging, diverse, and high-volume environment.

Required Qualifications

Education, Training & Credentials

University degree, preferably in a business, communications, humanities, or social sciences field.

Experience

Minimum of 5 years’ related experience providing a full range of executive support to a senior leader or administrator in a complex institutional environment.

Mandatory event planning and project management experience.

Experience developing compelling written and visual communications for a wide variety of audiences. Experience in a managerial or supervisory capacity, preferably in a unionized environment.

Knowledge

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Knowledge of higher education, economics, future of work (Industry 4.0), immigration, skills development will be required to write for internal and external audience and develop presentation/content outlines.

Skills

• Strong systems thinking.

• Effective communications, both oral and written.

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Demonstrated ability to work effectively with confidential and sensitive information.

• Excellent personal organization, planning and project management skills.

• Experience and proficiency with computer applications (Word, Excel, , PowerPoint, Visio, OneNote e-mail, etc.), including a project management software such as MS Planner or MS Project.

Summary of Work Environment

• • Works within a typical office environment (actual and/or virtual).